Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from September:
- Teams Cross Cloud Guest Access General Availability
- Join third-party meetings from Teams (Updated)
- Generate unique join links for external presenters so they can easily join events
- Power Platform – Announcing General Availability of Access Check to view all users who have access to a record
- Ability to change retention period on labels set to start retention based on “When items were labeled”
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
*Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
Teams Cross Cloud Guest Access General Availability
[MC672521 · Published Aug 31, 2023]: Teams Cross Cloud Guest Access (CCGA) extends existing Guest Access functionality allowing a user to participate in rich collaboration experiences in teams, channels, documents, and Teams meetings between tenants across Microsoft clouds. Guests are able to participate in a full collaboration experience including audio/video, screen share, file share, and both 1:1 and 1:many chats. These features are enabled through the Azure Active Directory B2B feature and the newly released Cross Tenant Access Settings. When combined tenants can enable trust between tenants and between Microsoft clouds.
This message is associated with Microsoft 365 Roadmap ID 145459.
When this will happen:
Standard Release: This feature will be available in late September 2023.
How this will affect your organization:
This change only impacts your organization if there are configured cross-tenant access settings between tenants in different Microsoft clouds and Teams Guest Access is enabled. Once configured users will be able to invite new guests and add guests from another cloud to Teams using the same procedures they use today for guests in the same cloud.
Any compliance controls, identity governance or other management tooling used today to manage same cloud B2B Guests may need to be reviewed, updated or extended to include support for B2B guests from another Microsoft cloud. Azure Active Directory Identity Governance has already been updated to fully support management of B2B guest from other Microsoft clouds.
What you need to do to prepare:
If you are interested in using this feature, familiarize yourself with Azure Active Directory B2B, Cross Tenant Access Settings, Identity Governance, and Teams Guest Access.
Client machines running Windows 10 must have KB5028166 installed.
Client machines running Windows 11 must have KB5028185 installed.
The following minimum client versions are required:
- Windows Desktop Client: 1.6.00.4472
- Mac Desktop Client: 1.6.00.4464
- Android Client: 1416/1.0.0.2023121301
- iOS Client: 5.12.0
Customers who apply strict firewall rules for access to M365 resources should review their existing rules to ensure communication with other Microsoft clouds has been enabled. IP address information for the various Microsoft clouds can be found here: Microsoft 365 endpoints – Microsoft 365 Enterprise | Microsoft Learn
Join third-party meetings from Teams (Updated)
[MC661228 · Published Jul 26, 2023 · Last updated Sep 15, 2023] Updated September 15, 2023: We have updated the rollout timeline below. Thank you for your patience.
When a third-party meeting is created from Outlook or OWA, participants of the meeting will now be able to Join the meeting directly from Microsoft Teams. The participants will see “Join” button on the Teams calendar events card and in the meeting details page. On clicking the Join button, the link will route the users to the browser or the third-party application to join the meeting. This experience will be available on both mobile and desktop.
This message is associated with Microsoft 365 Roadmap ID 138139
When this will happen:
We will begin rolling out mid-September 2023 (previously late August) and expect to complete by mid-October 2023 (previously early September).
How this will affect your organization:
This will impact all Teams users who attend and organize third-party meetings from Outlook.
What you need to do to prepare:
You may consider updating your training and documentation as appropriate.
Generate unique join links for external presenters so they can easily join events
[MC675281 · Published Sep 14, 2023]: Organizers can set up events and effortlessly add external presenters, who will receive exclusive Teams join links. These links enable external presenters to directly enter the event, eliminating the need for organizers to manually admit them from the event lobby or modify their event role during the session. This creates a hassle-free event experience for organizers and presenters!
External Presenters are considered people outside of your organization, including guests (AAD/B2B/non-AAD), federated, unfederated, and anonymous users (non-AAD).
This feature is available for webinars only. This is not a Teams Premium feature.
This message is associated with Microsoft 365 Roadmap ID 123149
When this will happen:
Standard Release: We will begin rolling out late October and expect to complete by early November.
GCC: We will begin rolling out late October and expect to complete by early November.
How this will affect your organization:
We suggest updating your internal documentation to include this new feature.
The email template that external presenters will receive will look like the template below.
What you need to do to prepare: This feature will appear on the webinar scheduling forms when it’s fully rolled out.
Power Platform – Announcing General Availability of Access Check to view all users who have access to a record
[MC675134 · Published Sep 13, 2023] We are preparing an update that will allow record owners to view all users who have access to their record(s). This update is expected to be released by the end of September.
What actions do I need to take to prepare?
This feature will be enabled by default in your environment after the release of the update by the following two settings that will be introduced. You can reset these settings to better fit your business needs:
- IsAccessCheckerAllUsersEnabled: This allows the admin to see who has access to the record.
- IsAccessCheckerNonAdminAllUsersEnabled: This allows the admin, owner of the record, and users who have access to the record to see who has access.
For additional information, please check the following documentation:
- Use access checker to view all users who have access to your record | Microsoft Learn
- Check your user access and permissions – Power Apps | Microsoft Learn
How to change default environment database settings – Power Platform | Microsoft Learn
Ability to change retention period on labels set to start retention based on “When items were labeled”
[MC674977 · Published Sep 12, 2023]: Previously, admins could not change the retention period set on existing labels configured to start retention from when items were labeled. This feature will remove this restriction, and the resulting behavior will be consistent with other retention label types.
This message is associated with Microsoft 365 Roadmap ID 153651
When this will happen:
Rollout will begin in early October 2023 and is expected to be complete by mid-Jan 2024.
How this will affect your organization: The next time you edit retention labels set to start retention based on when items were labeled, you should see the ability to update the retention period as below:
This change will now provide greater control over retention labels set to start retention from when items were labeled and ensure the user experience is consistent with other retention label types.
You will also have the ability to update the retention period via cmdlets just like in other retention label types.
What you need to do to prepare:
There’s no need for you to do anything to receive this change. However, we recommend reviewing your existing retention labels set to start retention from when items were labeled and update their retention period if required.
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
