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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from June:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

*Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Copilot in Microsoft 365 and in Microsoft Teams: The new Catch up feature

[MC799636 · Published Jun 7, 2024]

Summary

Microsoft 365 and Teams introduce ‘Catch up,’ a new feature in Microsoft Copilot, requiring a license. It provides updates and action prompts on a ‘Catch up’ tab, rolling out from late June to July 2024. No admin action needed for the rollout.

Catch up is a new feature in Microsoft Copilot for Microsoft 365 and Microsoft Teams that helps users take action on important updates. A Copilot for Microsoft 365 license is required for this feature.

This message is associated with Microsoft 365 Roadmap ID 388746.

When this will happen:

General Availability (Worldwide): We will begin rolling out late June 2024 and expect to complete by late July 2024.

How this will affect your organization:

Copilot users in your organization will see a new Catch up tab on the Copilot page in Microsoft365.com and Microsoft Teams. (Teams users may have to add the Copilot app to make it appear on the left side of the screen). On the Catch up tab, users will see a carousel of cards. Each Catch up card has an update related to an important meeting or document, along with a suggested prompt that users can select to catch up on that card in detail.

The Copilot Catch up tab in Microsoft 365:

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more


Microsoft Teams: Enhanced sound notification controls  

[MC799632 · Published Jun 7, 2024]

Summary

Microsoft Teams introduces enhanced sound notification controls, allowing users to customize sounds for different notification types. Rolling out for Windows desktop and web in July 2024, with Mac to follow, this feature includes settings for standard, urgent, and priority notifications, with multiple sound options available. No admin preparation is required.

This new feature lets users change notification sounds in the new Microsoft Teams. We are rolling out this functionality for Microsoft Windows desktop and web, with Mac coming later.

This message is associated with Microsoft 365 Roadmap ID 93487

When this will happen: 

Targeted Release: We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

How this will affect your organization:

User now will have ability to select:

  • Settings to play/mute sounds for both standard and urgent and priority notifications.
  • The option to play/mute sounds while status is Busy or In a meeting.
  • A distinctive notification sound for standard, urgent, and priority notifications from the list of pre-defined options. 

Users can change notification sound settings in Settings > Notifications and activity > Sound by selecting the desired sound based on preferences and needs. 

The Play sounds with notifications setting now offers 8 sound options, including the default Teams sound, through a drop-down menu when the checkbox is selected:

Play sounds with urgent and priority contact notifications now offers 3 more prominent sound options along with the default Teams sound. 

What you need to do to prepare: This feature is available by default. There is no admin preparation needed for this feature as this setting is controlled on user level. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Outlook: Microsoft Copilot app in classic Outlook for Windows (Updated)

[MC790241 · Published May 4, 2024 Updated: Jun 6, 2024]

Summary

The Microsoft Copilot app will be available in classic Outlook for Windows, starting with a Public Preview in early May 2024 and achieving General Availability by mid-June 2024. This feature comes with a qualifying Copilot license and requires no admin action prior to rollout.

Updated June 6, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon: The same Microsoft Copilot experience you can get from the Microsoft Teams app, at copilot.microsoft.com (“Work mode”), and in many other places soon will be available in classic Microsoft Outlook for Windows. This feature is enabled by default for any users with a qualifying Copilot license.

This message is associated with Microsoft 365 Roadmap ID 388753.

When this will happen:

Public Preview: We will begin rolling out early May 2024 and expect to complete by mid-May 2024.

General Availability (Worldwide): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by early July 2024 (previously early June).

How this will affect your organization:

After the rollout, users will see the Copilot app in the left app bar of classic Outlook for Windows:

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: What’s New in Copilot | April 2024 – Microsoft Community Hub


Microsoft 365 apps: Set expiration available for all links when sharing

[MC799277 · Published Jun 6, 2024] 

Summary

Microsoft 365 apps will soon allow setting expiration dates for all shared links. This feature will be available for links shared with anyone, people in your organization, or selected individuals. The rollout will start in late June 2024 and finish by mid-July 2024, requiring no admin action.

Coming soon: When you share a link in Microsoft 365, Set expiration date will let users set a date for a link to expire. After a user sets a date and the link expires, the link won’t work, and the user will need to make a new link or reshare with people so they can continue to access the file. Before the rollout, users can only set the expiration for links for Anyone. With this rollout, users can also set an expiration on for links for People in your organization and People you choose. This message applies to Microsoft 365 apps for the web, for desktop on Windows or Mac, and for mobile on Android or iOS.

When this will happen:

Targeted Release: We will begin rolling out late June 2024 and expect to complete by early July 2024.

General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

How this will affect your organization:

The updated Share option Set expiration date:

What you need to do to prepare:

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Sharing files, folders, and list items – Microsoft Support (will be updated before rollout begins)


Microsoft Syntex: Sensitive information processing model (Updated)

[MC791115 · Published May 28, 2024 Updated: Jun 6, 2024]

Summary

Microsoft Syntex is introducing a new prebuilt model for identifying and optionally extracting sensitive information from SharePoint document libraries, with a rollout beginning in mid-June 2024 and completing by mid-July 2024. Users should be informed about this update.

Updated June 6, 2024: We have updated the rollout timeline below. Thank you for your patience.

Microsoft Syntex will soon deliver a new sensitive information prebuilt model that can identify and optionally extract sensitive information from files stored in a Microsoft SharePoint document library.

This message is associated with Microsoft 365 Roadmap ID 393336

When this will happen:

General Availability (Worldwide) We will begin rolling out in mid-June 2024 (previously late May) and expect to complete by mid-July 2024 (previously late June).

How this will affect your organization:

Users will be able to create and apply a model to detect and optionally extract sensitive information from files created or uploaded to the SharePoint document library. If you already have prebuilt models enabled, this new model option will show up automatically. 

You should communicate with your users about this new sensitive information processing model.

For more information, see Use a prebuilt model to detect sensitive information from documents in Microsoft Syntex.

Once enabled, users will be able to create a sensitive information model from the model creation panel: 

After creating the model, they can select languages and sensitive information entities to detect, select sensitive information they want to extract, test the model, and apply it to a SharePoint library.

Entities detection

Entities extraction selection

Library view with detection and selected extraction

What you need to do to prepare:

After this feature has rolled out, you can manage its availability to your users in the Microsoft 365 admin center.

This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.

http://go.microsoft.com/fwlink/p/?LinkId=2268321


Microsoft SharePoint Online: Apply shapes to images

[MC799283 · Published Jun 6, 2024]

Summary

SharePoint Online will soon introduce a feature allowing users to apply shapes like square, circle, triangle, hexagon, pebble, and teardrop to images in Image and Text web parts. Rollout begins mid-April 2024 and ends early June 2024. No admin action is needed before the rollout.

Coming soon to SharePoint Online: To help bring more interest to a page, users will be able to apply a shape over an Image web part or inline image in a Text web part. Shapes include square, circle, triangle, hexagon, pebble, and teardrop.

This message is associated with Microsoft 365 Roadmap ID 395210.

When this will happen:

We began rolling out mid-April 2024 and completed by late May 2024.

General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out early May 2024 and expect to complete by early June 2024.

How this will affect your organization:

Before the rollout, Page authors were not able to apply a shape over an Image web part or inline image in a Text web part.

After the rollout, Page authors will be able to apply a square, circle, triangle, hexagon, pebble, and teardrop shape:

What you need to do to prepare: This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.