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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from May:

[use the jump links to go to each update directly]

Follow along with Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Microsoft Teams: New meeting option to control permissions for admitting participants from lobby

[MC795085 · Published May 22, 2024]

Summary

Microsoft Teams introduces a new meeting option allowing organizers to control who can admit participants from the lobby. This update provides two choices: only organizers and co-organizers, or including presenters. The feature will roll out in July 2024, with no specific action required for implementation. Microsoft 365 Roadmap ID 392836 is associated with this update.

Microsoft Teams: Currently, the capability to admit attendees from lobby and the capability to present are combined into one meeting role: Presenter. This frequently results in situations where meeting participants, who are not in charge of meeting management, are able to admit people from the lobby to enter the meeting, and the meeting organizer has no way to control it.

With this feature update, we are addressing this gap by introducing a meeting option for meeting organizers to be in control of who can admit people from the lobby:

The new option Who can admit from lobby will have two choices:

1. Only the organizer and co-organizers can admit from the lobby: This is the more secure option to be used for meetings where only organizers and co-organizers should be able to admit participants from the lobby.

2. The organizer, co-organizers, and presenters can admit from the lobby (default option): This mimics the current system behavior that presenters also get the right to admit participants from the lobby.

This message is associated with Microsoft 365 Roadmap ID 392836

When this will happen:

General Availability (Worldwide): We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

How this will affect your organization:

Based on the above option, people who have access to admitting participants from the lobby, will also have these capabilities:

1. Receive notifications related to lobby activity, such as the lobby meeting start notifications or in-meeting lobby alerts

2. View lobby in the People tab during the meeting

What you need to do to prepare:

No specific action is needed to enable or utilize this capability for meetings in your organization

All existing meetings will be configured with organizers, co-organizers and presenters with this capability.

For all new meetings, the organizers will have access to set this option during scheduling time.

The default for this new meeting option can be configured by the tenant admins using the meeting policy:


Microsoft Teams: Organizers can manage access to meeting transcripts, recordings, AI-generated recap, and Copilot

[MC756008 · Published May 22, 2024]

Summary

Microsoft Teams meeting organizers can soon manage access to recordings, transcripts, AI recaps, and Copilot features. This will roll out in June 2024, with settings accessible under the ‘Recording and transcript’ tab. Options include access for everyone, organizers only, or specific people. The default setting is ‘Everyone.’

Microsoft Teams meeting organizers can now manage who gets access to a meeting recording, transcript, AI recap, and Microsoft Copilot for Microsoft 365. 

This message is associated with Microsoft 365 Roadmap ID 394688

When this will happen:

Targeted Release: We will begin rolling out in early June 2024 and expect to complete by mid-June 2024.

General Availability: We will begin rolling out mid-June 2024 and expect to complete by late June 2024.

How this will affect your organization:

This new feature is a meeting option that you can access on the Recording and transcript tab > Who has access to the recording and transcript. Here’s how it works:

  1. Everyone: Anyone with the meeting link or nudged into the meeting has access.
  2. Organizer and Co-organizers: Only the people who organized the meeting have access.
  3. Specific People: Besides the organizers, you can choose specific individuals who have access.

By default, the setting is Everyone, but you can change it before the meeting starts. Any changes made during the meeting will apply to the next instance of the meeting.

This functionality is only available to users who have a Copilot for Microsoft 365 license. To those users, it is available by default.

What you need to do to prepare: This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.


VBScript deprecation: Timelines and next steps  

[MC794940 · Published May 22, 2024]

VBScript is being deprecated, to be replaced with JavaScript, PowerShell, and other alternatives. VBScript is a coding language that has been widely used by developers to add dynamic interactivity and functionality to web pages.

When will this happen: 

Deprecation starts in the second half of 2024, in which VBScript will be available as features on demand (FODs). This will continue until sometime around 2027, at which point VBScript FODs will be disabled by default. The VBScript feature will be entirely removed from future Windows OS releases.

What you need to do to prepare: 

If you have websites or applications that still run on VBScript, we recommend migrating to either PowerShell or JavaScript.

Additional information: 


Power Apps – Information about the filter, sort, and search galleries with Copilot preview feature

[MC794834 · Published May 22, 2024] Starting in early June, we will be rolling out a new feature that allows end users to sort, filter, and search their canvas app galleries with Copilot.

How does this affect me?
When working with a gallery, users will be able to quickly filter, sort, and search for the items in the gallery using natural language. This is a net-new functionality, as the current gallery does not support filtering unless the maker manually implements the capability. This feature is designed for galleries that use SharePoint as their sole data source. More data sources will be added to have this capability in the future.

What action do I need to take?
Filtering with Copilot will be automatically available for canvas apps to premium users in qualifying geos beginning in June. If they choose, makers can turn this feature off for their apps, and admins can disable the feature at an environment level.

For more information regarding this feature, including instructions on how to disable it, please see this documentation: Filter, sort, and search galleries with Copilot (preview)


Microsoft Teams: Custom emojis and reactions

[MC795750 · Published May 24, 2024] 

Summary

Microsoft Teams will introduce custom emojis and reactions, allowing users to upload images or GIFs. Each tenant can add up to 5,000 custom emojis. The feature will be available by default, with rollout starting late June 2024. Admins can manage this feature through the Teams Admin Center.

In Microsoft Teams, users will be able to add their own custom emojis and reactions by uploading an image or GIF file, and their emojis and reactions will be accessible to all users in the tenant alongside the standard Teams emojis and reactions. Up to 5,000 custom emojis can be added per tenant.

This message is associated with Microsoft 365 Roadmap ID 80659.

When this will happen:

Targeted Release: We will begin rolling out late June 2024 and expect to complete by early July 2024.

Worldwide, GCC: We will begin rolling out early July 2024 and expect to complete by late July 2024.

GCC High, DoD: We will begin rolling out early August 2024 and expect to complete by late August 2024.

How this will affect your organization:

This new custom emojis and reactions feature will be turned on by default. Users in the tenant will be able to upload emojis that are visible to the whole tenant. You can pre-emptively turn this feature off or restrict users who can create new emojis via the Teams Admin Center controls described below.

How do I use this feature?

Custom emojis and reactions will be found in the emoji and reaction menus in the Custom category. Users with upload abilities can add new content through the plus (+) button. Users with delete abilities can right-click any custom emoji to delete. Please note that deleted emojis may take up to 24 hours to reflect for all users in the tenant. Deleted emojis may take up to 24 hours to reflect for other users.

How do I manage this feature?

This feature can be managed through the Teams Admin Center. Admins will have access to the following controls:

  • Turn the feature on/off for the whole tenant via the Messaging Settings page (on by default).
  • Set which users can create new emojis via the Messaging Policy groups (on for all users by default).
  • Set which users can delete emojis via the Messaging Policy groups (off for all users except admins by default).

The Teams Admin Center controls will be made available in early June. We recommend adjusting your settings as needed prior to the Targeted and Worldwide Releases in late June 2024 to ensure that they are in place when the feature rolls out.

What you need to do to prepare:

This feature is on by default. If you would like to turn the feature off, please use the provided setting in the Messaging Settings page:

Messaging Settings

This feature allows all users to create new emojis by default and only allows admins to delete emojis by default. If you would like to adjust emoji creation and deletion permissions, please make the appropriate changes through the Messaging Policy groups:

Emoji Creation Setting (enabled for all users by default)

Emoji Deletion Setting (only enabled for admins by default)

Additional feature capabilities:

View custom emojis in the emoji menu

Press the plus (+) menu to select an image to upload

Set a name for your emoji

Right-click on an emoji to delete or to see the creator


Microsoft 365 Power Apps – Canvas App default tenant settings changing

[MC795337 · Published May 23, 2024]

We are announcing that the tenant setting “disableShareWithEveryone” that was previously set to “off” by default, will now be set to “on” by default. This means that makers will not be able to share their canvas apps with the “Everyone” group without changing this setting. We’re doing this to align with Microsoft’s recent security recommendations of being “Secure by Default”. Preventing sharing with this group aligns with this security posture due to the overexposure of data that comes with sharing an app with “Everyone” when it is not required.

How does this affect me?
No action is required on your part. We will start rolling out this change in the coming weeks.

  • Canvas apps that are currently shared with “Everyone” will not break or be affected by this default change. This setting will only prevent future attempts to share canvas apps with “Everyone”. It does not affect any connections that were made before the setting was turned on.
  • If you want to opt out of this default change, please reference the first link under “What do I need to prepare?” to turn the setting off.
  • We recommend that you un-share your canvas apps with the “Everyone” group. If you need to share with a large group of people, consider sharing with one or multiple security groups instead.

What do I need to do to prepare?

  1. For instructions enable sharing with “Everyone”: Secure the default environment – Power Platform.

To learn more about who “Everyone” is: Special Identities.


Reminder: Stream (Classic) retires on April 15, 2024, and all unmigrated videos will be deleted (Updated)

[MC764452 · Published Apr 1, 2024 Updated: May 22, 2024]

Summary

Stream (Classic) will be retired on April 15, 2024, with all content deleted starting August 20, 2024. Users are urged to migrate videos to Stream (on SharePoint) to avoid data loss and take advantage of new features and integrations within Microsoft 365. Migration tools and guides are available.

Updated May 22, 2024: As a reminder Stream (Classic) has been retired as of April 15, 2024. All content in Stream (Classic) will be deleted starting August 20, 2024. Please review the following for more details: Data deletion from Stream (classic). Content deletion will be handled according to the Microsoft Products and Services Data Protection Addendum.

Microsoft will retire Stream (Classic) on April 15, 2024 and all videos on Stream (Classic) will be deleted after the retirement date. Stream (Classic) has already been auto disabled for end users, and admins can delay this change till the retirement date. Admins must migrate their tenant’s Stream (Classic) data to Stream (on SharePoint) before the retirement date to prevent data loss.

Stream (Classic)’s successor service, Stream (on SharePoint), entered general availability in October 2022. We recommend that you:

  • begin using Stream (on SharePoint)
  • direct your users to upload videos to SharePoint, Teams, OneDrive, and Yammer
  • put a plan in place for migration.

What you need to do to prepare:

Migrating your content from Stream (Classic):

All your existing Stream (Classic) videos can be transferred to Stream (on SharePoint) to take advantage of Stream’s rich integration within Microsoft 365. To support your move to Stream (on SharePoint) we have created migration tool that allows you to transfer your videos to SharePoint while also bringing over metadata, links and permissions associated with your videos.

To begin using the migration tool please refer to our 3-part Migration guide here: Guide to migrate data from Stream (Classic) to Stream (on SharePoint) – Part 1

You can also skip tool complexities and finish migration quickly with our 1-day migration guide: 1-day Guide to migrate data from Stream (Classic) to Stream (on SharePoint)

How this affects your organization:

Stream (on SharePoint) brings your users many of the capabilities of Stream (Classic) while allowing them to record and play videos directly in many everyday work and school apps such as Teams, Office.com, Yammer, Viva, PowerPoint, and SharePoint. In addition, Stream (on SharePoint) also enables you and your users to:

  • Easily manage video files with the same security, admin controls, multi-geo support, compliance (eDiscovery, legal hold, retention, and data loss prevention policies), permissions, and sharing controls as the rest of your files in SharePoint and OneDrive.
  • Record videos with advanced tools directly in the camera like background blur or replace, inking, text, audio only, and teleprompter.
  • Search for videos anywhere in Microsoft 365. You can now find videos and Teams meeting recordings across Microsoft 365 by searching keywords.
  • Find what you need quickly on the Stream start page in Office. The new start page shows recent, shared, and favorite videos, with playlists coming soon. (Note: The Stream start page doesn’t show you videos in Stream (Classic).)
  • View Teams Meeting Recordings with transcripts, chapters, timeline markers, speaker attribution, and comments.
  • Create custom page, site, and portal experiences to feature videos as part of your intranet and Viva Connections.
  • Share videos the same way you would any other file in Microsoft 365 with support for Guests, People in your Organization links, or unauthenticated external sharing with “anyone” links.
  • Get analytics per video, for all the videos in a site, or see who has watched your video.
  • Add videos to the Viva Connections Feed.
  • Use APIs based on the Microsoft Graph Files API for basic video file operations.
  • These benefits add up to ease of video management for admins and more productivity for your teams.


Retiring Delve Web (Updated)

[MC698136 · Published Dec 14, 2023 Updated: May 22, 2024]

Summary

Delve Web will retire on December 16, 2024. Most features are available in other Microsoft 365 experiences, with Profile Cards being the main alternative. A new edit profile experience will replace the profile update feature in Delve. Users should update internal documentation and prepare for the transition.

Updated May 22, 2024: We have updated this message to ensure visibility.

We will be retiring Delve on December 16th, 2024. Most of the features and value offered by Delve today are already available and improved in other experiences in Microsoft 365. The main one being Profile Cards in Microsoft 365. Here is a list of features offered in Delve and the experiences we recommend using instead:

  • Delve Home – discover relevant documents recommended on Office.com, in Office apps and in Profile Cards.
  • Delve Profile – view profile data in the Profile Cards cross M365, through people in search on Office.com and search in SharePoint.
  • Edit profile – a new edit profile experience tightly coupled with Profile Cards are being developed and will be released in second half of 2024. It is also possible for users to edit their profile data in the SharePoint profile edit experience (editprofile.aspx).
  • Organizational view – exists in the Profile Card and as a dedicated experience in Org Explorer
  • Favorites – favorites on Office.com and OneDrive is not connected to Delve and is a good option for users with similar functionality and improved availability.
  • Boards – will not be replaced.

When this will happen:

December 16, 2024

How this will affect your organization:

You are receiving this message because Delve web is available to most customers in Microsoft 365. The number one feature offered in Delve is the ability for users to update their profile properties, and this will be replaced with a new dedicated profile editing experience in the second half of 2024. Please note that Delve and the new edit profile experience will work side by side until Delve is retired.

Users will no longer be able to create new boards, add documents to existing boards, view boards or search for boards when this change is implemented. Please note that documents themselves will NOT be removed. It is only the association with one or multiple boards that will be removed.

We will soon enable banners in Delve, letting users know that the feature will be retired and link to suggested alternatives.

The new edit profile experience will for now read and write to the same source as Delve does, thus there are no changes in how admins can modify user profile properties.

What you need to do to prepare:

We recommend updating internal documentation and training related to Delve with the suggested alternatives. When the new edit profile experience is available this will also need to be shared broadly and documentation updated. We will make sure that the new edit profile experience is easy to access and easy to use and that there is public documentation in place before releasing.

Please click additional information to learn more about existing alternatives.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.