888-682-5765 info@totalsol.com

Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced updates from May:

Keep an eye out for Microsoft Mondays for important Microsoft updates or speak with our technical team to discuss your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Yammer Rebranding to Viva Engage

[MC561701 · Published May 26, 2023]: As we announced a few months ago, all Yammer surfaces will be undergoing a transformation and will now be known as Viva Engage. Users will experience the new Viva Engage branding across the remaining surfaces, including the website, integrations, SharePoint, Progressive Web App (PWA), embed, email notifications, and email digest.

The last step remaining is the URL update, which will occur at the end of this year. We will provide more details as we get closer to that milestone. Our team is working tirelessly to ensure a seamless transition, minimizing disruption to your workflow. We appreciate your continued support and patience throughout this rebranding journey.

We have updated the previously shared rebranding toolkit to reflect the final timelines. This includes a range of templates, logos, and other resources to help communicate the change. The link to download the Viva-Engage-and-Yammer-rebrand-kit.zip can be found here.

This message is associated with Microsoft 365 Roadmap ID 117366

When this will happen:

Standard Release: We will begin rolling out in late June 2023 and expect to complete rollout by mid-July 2023.

How this will affect your organization:

Website:

  • The Yammer website will begin to get rebranded to Viva Engage, it could take up to three weeks to fully release across all tenants. Yammer features will remain available, and users don’t have to execute any additional task to continue using them.

When users access the website will be greeted with a welcoming dialog that will inform them of the brand name change. Once users dismiss the dialog, they will be able to access the rebranded experience. Please note that we have update the message on the announcement.

Microsoft Service Updates – Yammer Rebrand

The Microsoft 365 app launcher, also known as waffle, will also be rebranded and the Yammer logo and descriptions will be updated to Viva Engage.

Progressive Web App (PWA):

  • As soon as users open the PWA, they will get a prompt asking for their permission to reinstall the app. To receive the update, they will have to click ‘OK.’ The PWA will be named “Viva Engage (Yammer)” for a month and then “(Yammer)” will be removed in a future update.
Microsoft Service Updates – Yammer reinstall instructions

Integrations:

  • Connector on Teams – Within the Teams feature, the Yammer connector can now be found under the Viva Engage brand so users can receive updates from their Viva Engage network.
  • Power Automate – This integration will be renamed to Viva Engage, keeping all existent functionality.
  • SharePoint & embed – All Yammer references will be replaced with Viva Engage

URL 

  • The URL will remain the same, you can expect an update for this change towards the end of the calendar year.
  • The notification addresses, such as “notifications@yammer.com” and “noreply@yammer.com” will change but such as the URL, these two will be updated at the end of this calendar year. 

What you need to do to prepare:

There will be no impact to the existing profile, posts, bookmarks, etc. All rebranding updates don’t require additional actions; changes will be automatic. Outside of branding changes, there are no changes to the features, capabilities, and investments for Microsoft 365 customers. You will continue to experience and benefit from all the powerful features of Viva Engage just as you did with Yammer.

Blog


Microsoft Teams: Set your Work Hours and Location

[MC561188 · Published May 26, 2023]:  Set your work location for the day in Microsoft Teams so your team can learn about your availability for in-office and remote collaboration.

This message is associated with Microsoft 365 Roadmap ID 125375

When this will happen:

Targeted Release and Preview: We have begun rollout and expect to complete rollout by late May.

Standard Release: We will begin rolling out in early June and expect to complete rollout by early August.

How this will affect your organization:

We are highlighting Microsoft 365 features that will bring transparency and focus on where you and your colleagues are working: work hours and location. These features will appear in Outlook on the web and Teams and bring the flexibility of enabling users to share where they are working. You’re already accustomed to managing and sharing your schedule in Outlook and Teams. With these additional features, Microsoft 365 is now location-aware – giving more information to you and colleagues to work better together. Microsoft 365 already helps you manage and share your work schedule and availability. The work hours and location features allow you to specify more details about your work schedule and preferences, like from where you’re working (remotely or in office) and whether you work different hours on different days. 

Microsoft Teams Work Hours and Location

Teams gives you the flexibility to easily change the location for that day, without impacting the rest of your week. For example, after a few hours in the office, you decide to finish up your work from home. To change your location from Teams, simply click on your profile on the top right corner of the Teams window, view your account settings menu and change your work location for that day.

You can also update your location from any device with Teams. If you want to quickly look up where someone is working from, you can view their location in their profile card next to their availability.

What you need to do to prepare:

There is no action required from you at this time. You may want to notify your users of this update.

Blog


Text Predictions for OneNote on Windows

[MC560724 · Published May 24, 2023]: When this update rolls out, users will see text predictions when writing documents in English in OneNote on Windows. When they see the suggested text, users can accept with the tab or right arrow key or simply keep typing to ignore.

This message is associated with Microsoft 365 Roadmap ID 124909

When this will happen:

We will begin rolling out in late June 2023 and expect to complete rollout by late July 2023.

How this will affect your organization:

Text predictions are ON by default and users can disable them as needed. To disable in OneNote on Windows, go to File -> Option -> Advanced -> Editing and switch off Show text predictions while typing.

Disabling this feature in OneNote will not affect other Microsoft apps, such as Word or Outlook.

What you need to do to prepare:

Text predictions is considered a Microsoft 365 connected experience. This feature can be managed through admin policy. 

You may want to notify your users about this new capability and update your training and documentation as appropriate.

For more information, please visit this page

Help and support


OneDrive: Simplified Sharing

[MC560718 · Published May 24, 2023] We are completely revamping the Sharing control to help you and your organization share more easily and confidently. You can focus on the people you want to share with and how you want to share with them. The link scope is always shown at the bottom of the dialog and can be modified at the top-right, under the settings gear, to best fit your scenarios prior to sharing with others. The copy link section now returns a quick success toast when the link successfully copied to clipboard. The ability to share to Outlook is still available for users who enabled it in the top menu.

This message is associated with Microsoft 365 Roadmap ID 124933

When this will happen:

Targeted Release: We will begin rolling out late May and expect to complete by early June.

Standard Release: We will begin rolling out early June and expect to complete by late June.

How this will affect your organization:

Users who interact with the OneDrive/SharePoint will be able to see this refreshed experience. 

Microsoft Service Update - OneDrive Sharing

Note: Some users may see this feature before others in your organization.

What you need to do to prepare:

There is no action required from you at this time. We recommend making your users aware of this upcoming update.


Microsoft Viva Connections News Notifications

[MC559932 · Published May 24, 2023] Viva Connections is introducing mobile push notifications for SharePoint news.

Notifications will be delivered to users via the Teams app when Viva Connections is installed and when:

  • News is published to a SharePoint site a user follows or visits frequently.
  • Someone comments on a News post the user authored.
  • Someone has ‘Liked’ a News post the user authored.
  • The user is @ mentioned in a comment on a news post.

When opened, notifications will take users directly to the news content in the Viva Connections app.

This message is associated with Microsoft 365 Roadmap ID 98112

When this will happen:

Standard Release: We will begin rolling out in early June and expect to complete rollout by mid-June.

How this will affect your organization:

These notifications will only affect end-users who have the Viva Connections application installed in Teams mobile.

Users who have Teams notifications disabled will not see notifications from Viva Connections and Teams ‘quiet hours’ will be respected as well.

What you need to do to prepare:

There is nothing you need to do to prepare. You may want to notify your users of this update.


Microsoft 365 Outbound Email Relaypool

[MC559257 · Published May 22, 2023] This is an update regarding the configuration for relaying or forwarding email through Office 365. Please note that while this change was originally implemented in April 2022, we will now be implementing a further enhancement to improve security and reliability of our email services.

When this will happen:

Starting May 30, 2023 we will be updating special relay pools used for relayed messages via connectors. This change will impact only the messages sent from domains not registered as accepted domains in your tenant.

To avoid any service disruptions or issues, we strongly recommend you review and complete the suggested actions outlined below.

How this will affect your organization:

When this change is implemented, emails sent through an outbound connector will also use the relay pool if messages do not meet any one of the below criteria and the messages may potentially end up in the junk folder of recipients.

What you need to do to prepare:

Messages that do not meet any one of the criteria below will be routed through the Relay Pool.

  • Outbound sender domain is an Accepted Domain of the tenant.
  • SPF passes when the message comes to Microsoft 365.
  • DKIM on the sender domain passes when the message comes to Microsoft 365.

For relayed messages, we will skip Sender Rewriting Scheme (SRS) rewrite only when incoming email does not pass SPF.

When this change takes effect, you can identify a message was sent via the relay pool by looking at the outbound server IP as seen from the message header from the receiving side by looking at the outbound server name. It will have “rly” in the name.

For the messages to go through the regular pool, you will need to make sure the sender domain of the outbound message matches an Accepted Domain of your tenant when a message arrives to Microsoft Office 365, SPF or DKIM.

For DKIM, make sure you enable DKIM for the sending domain. For example, fabrikam.com is part of contoso.com Accepted Domains, if the sending address is sender@fabrikam.com, DKIM needs to be enabled for fabrikam.com. Read how to enable DKIM for Microsoft 365 outbound emails.

To add an accepted custom domain, follow the steps in the article Add a domain to Microsoft 365. If an MX record for your domain is pointed to a 3rd party or on-premises server, you should utilize Enhanced Filtering for Connectors to ensure the SPF validation is correct for inbound email to avoid sending email through relay pool.

You can monitor messages routed through the Relay Pool by using the outbound page in the Top Domain Mailflow Status report within Exchange online. For more information, visit Top domain mailflow status report in the new Exchange admin center in Exchange Online. The report includes information on domains and corresponding email volume routed through the relay pool. The report in combination with message trace will help you troubleshoot and rectify any misconfigurations.

To do this you need to copy the domains routed through relay pool from the top domain mailflow report and paste the domains in the message trace report to identify the list of emails.

Additional information


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.