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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. Microsoft is highlighting a few of the Microsoft announced upcoming updates from March:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Reminder: Classic to new Teams update, new Teams rollout, and new Teams only availability

[MC746660 · Published Mar 20, 2024]

Summary

Microsoft Teams is rolling out a new update, and all new feature development will only be available in the new Teams. After March 31, 2024, existing values for new Teams client policies will no longer be valid for non-VDI customers, and after June 30, 2024, for VDI customers. The “New Teams only” policy is now available in the Teams admin center (TAC), and a new Teams usage report is available in the Teams admin center. To ensure a seamless update to new Teams, admins should gradually roll out TAC policies, ensure users have the minimum operating system requirements, and ensure users are not blocked from app installation due to configuration issues. The classic Teams for Virtualized Desktop Infrastructure (VDI) will reach end of availability on June 30, 2024.

What is being announced?

  • With MC718748 on Feb 28, 2024 (New Teams rollout schedule for Commercial and EDU customers), Microsoft informed customers about the new Microsoft Teams rollout schedule with updated timelines. Microsoft encourages you to update users in your organization to new Teams as quickly as you can because all new feature development will only be available in new Teams. Comprehensive documentation on new Teams rollout and experience: End of availability for classic Teams client – Microsoft Teams | Microsoft Learn.

This communication is a reminder post to reaffirm that after March 31, 2024, any existing values for new Teams client policies will no longer be valid for non-VDI (Virtual Desktop Infrastructure) customers (Teams for desktop, for the web, for Mac, and for Education) and after June 30, 2024 for VDI customers. After March 31, 2024, Microsoft will begin rolling out new Teams for non-VDI customers in stages per the below timeline(VDI timelines).

Microsoft Teams Timeline for native clients
Figure 1 – Microsoft Teams Timeline for native clients
  • The “New Teams only” policy is now available in the Teams admin center (TAC). Updating to this policy will update classic Teams users to new Teams as their default client and remove the toggle to return to classic Teams. After users have transitioned to new Teams, Microsoft will attempt to uninstall classic Teams after 14 days. If this uninstallation is blocked for any reason (for example, by machine configuration, etc.), uninstallation will not be attempted again, and you will have the option to manually remove classic Teams.
  • Microsoft has introduced the new Teams usage report in the Teams admin center, which provides an overview of Teams desktop clients in use in your organization. It highlights platforms (Windows or Mac), app version, and user type (preview or production) to help you better understand the current state of your user’s desktop clients.
  • Starting in late March 2023, users who are still on classic Teams but are eligible to switch to new Teams will begin seeing our informational campaigns to switch to new Teams.

How can I prepare for a seamless update to new Teams?

  • To ensure the best transition experience for your organization, Microsoft strongly advocates that admins gradually roll out TAC policies. Microsoft recommends you begin with a small group, ensure a healthy deployment, and then gradually roll out to the entire organization.
  • Minimum operating system for new Teams: Users must have Windows 10 version 10.0.19041 or above or macOS Big Sur (11). Update your OS to ensure healthy functioning of the new Teams client.
  • Configs and policies: Ensure users are not blocked from app installation due configuration issues. If users do not have install permissions, plan to leverage deployment options such as bulk deployment.
  • The classic Teams for Virtualized Desktop Infrastructure (VDI) will reach end of availability on June 30, 2024.
  • New Teams does not support Windows Server 2016. The new Teams client will not run on Windows Server 2016. VDI customers should plan to update to Windows Server 2019 (10.0.17763) or Windows Server 2022 (10.0.20348) or higher to get started on their new Teams journey. Learn more about VDI system requirements.

Thank you for being a valued user of Teams!

References


Microsoft Copilot in Windows starts to roll out to more Windows 11 and 10 devices

[MC750651 · Published Mar 21, 2024]

Starting today, Copilot in Windows (in preview)* begins to roll out to more Windows 11 and Windows 10 devices. In addition, starting this week, people can access up to 10 Copilot requests in Windows before signing in with a Microsoft account or Microsoft Entra ID. After reaching this limit, it will be necessary to sign in to continue using Copilot.

When will this happen:

This current rollout phase will reach most of its targeted Windows 11 and 10 devices by the end of May. This new wave of Copilot in Windows availability and sign-in options will start to reach devices that run supported editions of Windows 11 today. Eligible Home and Pro devices running Windows 10, version 22H2 that are not managed by an organization will start to receive Copilot in Windows later this month.

How this will affect your organization:

Copilot is enabled by default in Windows 11, version 23H2 and disabled by default in Windows 11, version 22H2. If your organization has configured policy settings to manage Copilot in Windows, those policies will be respected during this rollout.  

When a device receives Copilot in Windows, the Copilot (preview) icon in the system tray will appear on the taskbar after a reboot. To show or hide this icon, go to Settings > Personalization > Taskbar. You can also right-click the taskbar and select Taskbar settings.  

Additional information:

To learn how to configure and manage policy settings for this experience, check out Manage Copilot in Windows. To help the people in your organization learn more about how to use Copilot, see Welcome to Copilot in Windows. Copilot in Windows is currently in preview; see the terms of use for additional information.

* Copilot in Windows (in preview) is available in select global markets and will be rolled out to additional markets over time. Learn more.


New service plan for customers using Microsoft Copilot for Microsoft 365

[MC713362 · Published Feb 6, 2024]

Summary

Microsoft Copilot for Microsoft 365 is getting a new service plan, including Copilot in SharePoint, OneDrive, and AI Sharing Summaries in Word. The update will be available in mid-late February 2024, and no action is required from users.

The following products Microsoft Copilot for Microsoft 365 Original, Microsoft 365 Copilot Developer, and Microsoft Copilot for Microsoft 365 A3 and A5 are being updated with a new service plan: Microsoft Copilot in SharePoint. 

The service plan will enable various copilot features, including:

  • Copilot in OneDrive
  • AI Sharing Summaries in Word

When this will happen:

The new service plans will be added in mid-late February 2024. 

How this will affect your organization

The new service plan will be deployed to your organization, and then once the new Copilot features reach general availability, they will be available for use by those who have Microsoft Copilot licenses in your organization.

What you need to do to prepare There is no action required.


Microsoft Teams: Access Workflows from the three-dot menu on shared file

[MC750668 · Published Mar 21, 2024]

Summary

Microsoft Teams will soon bring Workflows powered by Microsoft Power Automate to the three-dot menu for files shared in Teams chat or channels. Users will be able to select the three-dot menu on files shared in Teams chat or channels, and then choose Workflows to configure and run workflows for files. The feature will only be available in the New Teams client on the desktop and on the web. No action is needed from users to prepare for this rollout.

Coming soon: Microsoft Teams will be bringing Workflows powered by Microsoft Power Automate to the three-dot menu for files shared in Teams chat or channels.

This message is associated with Microsoft 365 Roadmap ID 381643.

When this will happen:

Worldwide: Microsoft will begin rolling out early May 2024 and expect to complete by mid-May 2024.

GCC: Microsoft will begin rolling out late June 2024 and expect to complete by early July 2024

How this will affect your organization: To make sure Microsoft Teams provides the best workflow experience for our users, Microsoft is making it easier to configure and run workflows for files. A user will be able to select the three-dot menu on files shared in Teams chat or channels, and then choose Workflows. From Workflows, the user will choose an instant workflow to run on a file. The user must set up the workflows in advance. A user can set up a new workflow for files by selecting See more workflows at the bottom of the three-dot menu. This launches the Workflows task module, where a user can choose a template to start setting up a new workflow. Examples of file workflows include Request approval for selected file, Get notified in Teams when a file is updated, Create a PDF copy of the file, and Add a task for this file.

Microsoft Teams Three-dot Menu on Shared File
Figure 2 – Microsoft Teams Three-dot Menu on Shared File

If the Power Automate app is disabled in the Teams admin center, users will not see this option in the three-dot menu.

This feature will only be available in the New Teams client on the desktop and on the web.

What you need to do to prepare: No action is needed from you to prepare for this rollout. You may want to notify your users about this change so they can find the new entry point for Workflows.


Teams Mobile: New citations for Copilot in Teams responses in meetings and calls

[MC750662 · Published Mar 21, 2024] 

Summary

Copilot responses in Microsoft Teams Mobile meetings and calls will include a citation number for easy access to the content source. The rollout will begin mid-April 2024 and no admin action is required. Improved user experience and productivity is expected.

For Copilot in Microsoft Teams Mobile meetings and calls, each Copilot response will include a citation number that users can select to see the content source for the response. For example, if the content source is the meeting transcript, users can select the citation number to open a transcript viewer that displays the exact quote in the transcript, the speaker’s name, and the transcript time stamp for the quote.

This message is associated with Microsoft 365 Roadmap ID 331507.

When this will happen:

General Availability (Worldwide): Microsoft will begin rolling out mid-April 2024 and expect to complete by early May 2024.

How this will affect your organization: Improved user experience and productivity with easy access to the content source used in Copilot in Teams responses.

Microsoft Teams Mobile New Citations
Figure 3 – Microsoft Teams Mobile New Citations

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.

For users: Welcome to Copilot in Microsoft Teams – Microsoft Support


OneDrive: Media node in OneDrive for web

[MC748381 · Published Mar 20, 2024]

Summary

OneDrive for web will have a Media node added to the left navigation, allowing commercial customers to view photo and video content stored in their OneDrive in a single view. This will be available worldwide in April 2024, and end-users will be able to perform actions on the media content in this view. No action is required to prepare, but updating user training and notifying end-users may be beneficial.

Microsoft is adding a Media node to the left nav of Microsoft OneDrive for web that will allow commercial customers to easily find all the photo and video content stored in their OneDrive in a single view.

This message is associated with Microsoft 365 Roadmap ID 382105

When this will happen:

General Availability (Worldwide, GCC, GCC High, DoD): Microsoft will begin rolling out early April 2024 and expect to complete by late April 2024.

How this will affect your organization:

OneDrive for web end users will see a Media node available in the left nav of their OneDrive below the Meetings pivot.

When an end user navigates to the Media node, they will see a view of all the photo and video content stored within their OneDrive. This content will be sorted by the date the content was created. The files shown in this view are the same files stored in the user’s OneDrive and the Media node does not create separate copies of the content.  End users will be able to perform actions on the media content in this view such as Share, Download, or Delete. These actions will behave the same way in the Media node as they do in the My Files node.

OneDrive Media Node
Figure 4 – OneDrive Media Node

What you need to do to prepare: You might want to notify OneDrive end users, update your user training, and prepare your help desk. 


SharePoint Online: New heading level options for web parts

[MC752513 · Published: Mar 22, 2024]

Summary

SharePoint Online will soon allow authors to choose heading levels for titles in web parts to define information hierarchy. The default heading font sizes in the Text web part will also change. This will roll out in early April 2024 for Targeted Release and mid-April 2024 for General Availability. Authors can set their own heading level, and existing pages and news posts will have the new default heading font sizes. No admin action is required for this automatic rollout. It is recommended to notify SharePoint authors and update relevant documentation.

Coming soon: When authoring pages in Microsoft SharePoint, authors will be able to choose the heading level for titles in web parts to help define the hierarchy of information on a page. As Microsoft introduces this new capability, Microsoft also uses it as an opportunity to align the default heading font size in the Text web part. New heading default font sizes:

  • Heading 2 will now be 24, previously was 28
  • Heading 3 will now be 20, previously was 24
  • Heading 4 will now be 18, previously was 20

This message is associated with MC670896 Accessibility Improvements to Page Authoring (August 2023) and with Roadmap ID 387500.

When this will happen:

Targeted Release: Microsoft will begin rolling out early April 2024 and expect to complete by mid-April 2024.

General Availability (Worldwide, GCC, GCC High, DoD, USNat, and USSec): Microsoft will begin rolling out mid-April 2024 and expect to complete by early May 2024.

How this will affect your organization:

Authors will now have the ability to set their own heading level. If not set, the default will continue to be Heading 2. New and existing pages and news posts will see the new default heading font sizes.

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required. You may want to notify your SharePoint authors about this change and update any relevant documentation as appropriate.


Microsoft Purview | Data Loss Prevention: Copying rules

[MC746328 · Published: Feb 14, 2024 – Last updated: Mar 15, 2024]

Summary

Microsoft Purview | Data Loss Prevention (DLP) admins can now copy existing rules and edit them instead of creating all-new rules. The new feature will be available in Public Preview from early April 2024 and in General Availability from early May 2024. No admin action is required for this rollout. To copy a rule, select the new “Copy” icon next to the “Edit” icon on the “Customize advanced DLP rules” page, and a new “Create rule” page will open with prefilled data from the copied rule. Admins can change the name of the rule before saving it.

This rollout provides Microsoft Purview | Data Loss Prevention (DLP) admins with the ability to copy existing rules and edit them instead of creating all-new rules.

This message is associated with Microsoft 365 Roadmap ID 384872.

When this will happen:

Public Preview: Microsoft will begin rolling out early April 2024 and expect to complete by late April 2024.

General Availability: Microsoft will begin rolling out early May 2024 and expect to complete by late May 2024.

How this will affect your organization:

To copy a rule: 1. The new Copy icon is next to the Edit icon on the Customize advanced DLP rules page.

Microsoft Purview Data Loss Prevention Customize Advanced Rules
Figure 5 – Microsoft Purview Data Loss Prevention Customize Advanced Rules

2. If you select the Copy icon, a new Create rule page will open with prefilled data from the copied rule. By default, the rule name will be “Copied Rule Name – Copy,” and admins can change the name.

Microsoft Purview Data Loss Prevention Create Rule
Figure 6 – Microsoft Purview Data Loss Prevention Create Rule

3. You can Save the new rule or Cancel the operation. Saved rules will be displayed on the Customize advanced DLP rules page. If you cancel the operation, the page will be closed without saving any changes.

Microsoft Purview Data Loss Prevention Customize Advanced Rules 2
Figure 7 – Microsoft Purview Data Loss Prevention Customize Advanced Rules 2

What you need to do to prepare: This rollout will happen automatically by the specified date with no admin action required.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.