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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. Microsoft is highlighting a few of the Microsoft announced upcoming updates from March:

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Microsoft Copilot for Microsoft 365: Enterprise grounding and Web grounding in Word, Excel, PowerPoint, and OneNote

[MC734281· Published Mar 12, 2024]

Summary

Microsoft Copilot for Microsoft 365 will enable graph grounding and web grounding in Word, Excel, PowerPoint, and OneNote. It will roll out in early April 2024, starting with Word on Windows and Online, followed by PowerPoint, Excel, and OneNote across all platforms, and is expected to complete by September 2024. Enterprise graph grounding will be enabled by default for all requests, and web grounding will also be included in all requests. Your organization’s current search policies will be adhered to, and a valid Copilot license will be required.

Microsoft Copilot for Microsoft 365 in Word, Excel, PowerPoint, and OneNote will enable graph grounding and web grounding, similar to what is available in Copilot for Microsoft 365 Chat.

When this will happen:

Worldwide: Microsoft will begin rolling out in early April 2024, starting with Word on Windows and Online. Rollouts to PowerPoint, Excel, and OneNote across all platforms will follow, and we expect to complete by September 2024

How this will affect your organization:

Enterprise graph grounding will be enabled by default for all requests, and a request will use the file context (document, spreadsheet, page) as well as Enterprise content. The search will perform the same request that happens in Microsoft 365 Chat and adhere to all of the same policies, such as excluding sites and only presenting results for what the user has access to. Web grounding will also be included in all requests. Limiting Web grounding is controlled by the Connected Services setting.

Graph search will adhere to your organization’s current search policies and only has access to what users have access to. For more information see Ignite 2023 – A look ahead for Microsoft 365 admins

What you need to do to prepare: You must have a valid Copilot license. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Teams: Attach recent and relevant files more quickly to chats and channel posts

[MC734297· Published Mar 12, 2024]

Summary

Microsoft Teams is introducing Quick attach, which displays recent and contextually relevant files when attaching a file to a Teams chat or channel post. This feature will save time when attaching files. The rollout will not affect existing file attachment options and will be limited to certain file formats. No action is needed to prepare for this rollout.

In Microsoft Teams, Microsoft is excited to bring you Quick attach, which will display your most recent and contextually relevant files when you select the paperclip to attach a file to a Teams chat or channel post. This new feature will save time when attaching files.

This feature is related to MC513664 (Updated) Suggested Files in 1:1 Chats (November 2023).

When this will happen:

Targeted Release: Microsoft started rolling out mid-February 2024 and expect to complete by late March 2024.

General Availability: Worldwide, GCC, GCC High, and DoD: Microsoft will begin rolling out mid-April 2024 and expect to complete by early May 2024.

How this will affect your organization:

This rollout does not affect existing file attachment options.

This rollout does not apply to:

  • Teams Mobile
  • Private channels in Teams

The files displayed will be limited to the formats used more often in Teams, such as Microsoft Word, Excel, PowerPoint, Visio, and Adobe Acrobat PDF.

Microsoft Teams File Attachment
Figure 1 – Microsoft Teams File Attachment

What you need to do to prepare: No action is needed from you to prepare for this rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Loop: Guest Sharing

[MC736437 · Published Mar 13, 2024]

Summary

Microsoft Loop will soon allow business-to-business (B2B) guest sharing for workspaces, pages, and components, subject to administrator policy. Sensitivity labels for Loop workspaces, pages, and components will begin rolling out in the first half of 2024. Users within organizations will be able to share Loop workspaces, pages, and components with people outside of their tenant via B2B guest sharing. The rollout will happen automatically by the specified date with no admin action required.

Business-to-business (B2B) guest sharing for Loop workspaces, pages, and components will be available soon, subject to administrator policy. If configured, this will enable Loop workspaces, pages, and components to be shared with people outside of your tenant.

Please note that Loop will respect your OneDrive and SharePoint sharing settings. If your tenant does not allow sharing with guests, then those settings will prevent guest sharing of Loop workspaces, pages, and components as well.

When this will happen:

For tenants without sensitivity labels configured: General Availability (Worldwide): Microsoft will begin rolling out late April 2024 and expect to complete by early June 2024.

Rollout for tenants with sensitivity labels configured will begin after sensitivity labels for Loop workspaces, pages, and components are generally available. Sensitivity labels will begin rolling out in the first half of 2024.

How this will affect your organization:

With this change, if allowed by administrator policy, users within your organization will be able to share Loop workspaces, pages, and components with people outside of your tenant via B2B guest sharing. Pages and components can be shared outside your tenant via Specific People share links. Guest users cannot create Loop workspaces.

Sharing Loop workspaces, pages, and components with guests

  1. In the SharePoint admin center, set the organization-level external sharing settings for SharePoint to allow content to be shared with new and existing guests or existing guests.

Enable the B2B invitation manager for your tenant.

Microsoft Loop Guest Sharing
Figure 2 – Microsoft Loop Guest Sharing

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more


SharePoint Online: Change history reports now include organization settings reports

[MC740510 · Published Mar 15, 2024]

Summary

SharePoint Online’s change history reports now include organization settings reports. Admins can track and review changes made to settings that impact the entire tenant by creating up to ten instances. The feature update will be rolled out in preview beginning in March 2024. No action is needed to prepare for this change.

There is a feature enhancement for change history reports in the SharePoint admin center. Now, with the newly launched organization setting reports, you can track and review changes made to settings that impact the entire tenant.

Leverage change history reports by creating up to ten instances to track what changed, when it happened, and who initiated the change across site and organization settings. While the site setting reports are generally available, the organization settings reports feature update will be rolled out in preview beginning in March 2024.

Additional information is available about how to create change history reports for SharePoint sites.

When this will happen:

Public Preview (Worldwide, GCC, GCC High, and DoD): Microsoft will begin rolling out mid-March 2024 and expect to complete by early May 2024.

How this will affect your organization:

Admins can use this organization settings reports feature update to quickly review changes made to important organization-wide settings. 

What you need to do to prepare:

The existing change history flow will have an option to additionally generate organization setting reports. There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.

Additional information


License enforcement for Microsoft Purview Information Protection for sensitivity labels

[MC736438 · Published Mar 13, 2024] 

Summary

Starting January 2024, new customers require specific licenses to use or continue using Information Protection sensitivity labels. Existing customers using sensitivity labels without the correct licenses will have a grace period until early April 2024. Admins and users who use Information Protection sensitivity labels need to have the required licenses assigned to them. For more details on the licenses required, please refer to the link provided in the message.

Microsoft Purview Information Protection helps organizations classify and protect their data while ensuring end user productivity.

To apply a sensitivity label to documents, emails, meetings, groups, and sites manually, the following licenses are required for both the tenant admin and each end user:

  • Microsoft 365 E5/A5/G5/E3/A3/G3/F1/F3/Business Premium/OneDrive for Business (Plan 2)
  • Enterprise Mobility + Security E3/E5
  • Office 365 E5/A5/E3/A3
  • AIP Plan 1
  • AIP Plan 2

For both client and server-side automatic sensitivity labeling, the following licenses are required:

  • Microsoft 365 E5/A5/G5
  • E5 Compliance
  • Microsoft 365 E5/A5/G5 Information Protection and Governance
  • Office 365 E5/A5/G5

You can find a list of licenses and details here.

Please note that this is not a new change. Information Protection sensitivity labels have been a part of the above licenses since they were launched.

When this will happen:

Current organizations with Microsoft 365 E1 and below licenses assigned to their admins can create Information Protection sensitivity labels and use some sensitivity labeling functionality. However, starting January 2024, new customers require one of the licenses listed above (or equivalent) to use or continue using Information Protection sensitivity labels. Existing customers using sensitivity labels without the correct licenses will have a grace period where they can continue using the functionality until early April 2024. 

How this will affect your organization:

You are receiving this message as a reminder to ensure your admins and users who use Information Protection sensitivity labels have the required licenses. If you already have the mentioned licenses, this message is not relevant to you.

For exiting customers, if your admins do not have the required licenses after early April 2024, they will no longer be able to create, edit, delete, or use features related to Information Protection sensitivity labels and policies. In addition, if your end users do not have the required licenses, they will no longer be able to apply labels.

Microsoft recommends you assign the admins and users within the scope of the Information Protection sensitivity labels the appropriate licenses to continue to benefit from this feature set.

What you need to do to prepare:

Determine which licenses include Information Protection sensitivity labeling.


Microsoft Viva Learning: Disable LinkedIn Learning premium content

[MC740508 · Published Mar 15, 2024]

Summary

Microsoft Viva Learning is rolling out a feature for admins to disable LinkedIn Learning premium content in Viva Learning for all users in their tenant. This feature will be available worldwide from late March 2024 to mid-April 2024. This rollout does not affect any existing Viva Learning functionality or configuration, and there is no impact for end-users in Viva Learning. To turn off LinkedIn Learning premium content, go to Viva Learning Admin > Manage Providers > LinkedIn Learning. No action is needed to prepare for this rollout.

Microsoft is rolling out a feature for admins to turn off LinkedIn Learning premium content in Microsoft Viva Learning for all users in their tenant. (LinkedIn Learning premium content is on by default in Viva Learning for all tenants.)

When this will happen:

General Availability (Worldwide): Microsoft will begin rolling out late March 2024 and expect to complete by mid-April 2024.

How this will affect your organization:

This rollout does not change any existing Viva Learning functionality or configuration. There is no impact for end users in Viva Learning. If hidden, end users will not be able to browse for LinkedIn Learning premium content. To turn off LinkedIn Learning premium content: Viva Learning Admin > Manage Providers > LinkedIn Learning

Microsoft Viva Learning Disable LinkedIn Learning
Figure 3 – Microsoft Viva Learning Disable LinkedIn Learning

What you need to do to prepare: No action is needed from you to prepare for this rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Immersive spaces available for General Availability (Updated)

[MC700933 · Published: Dec 22, 2023 – Last updated: Mar 11, 2024]

Summary

Immersive spaces are now available for General Availability in Microsoft Teams, allowing users to transform virtual meetings into 3D experiences with just one click. The feature is available on Windows PC or Meta Quest VR devices, with certain license requirements and PC specifications. The rollout will begin in late January 2024 and be completed by mid-March 2024. Classic Teams (Teams 1.0) will not support the feature. Mesh Immersive spaces app can be managed via the Microsoft Teams Admin Center.

Updated March 11, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience. Microsoft is making building relationships easier by bringing the power of Mesh into the place where people work every day—Microsoft Teams. With just one click, you can now easily transform your virtual meeting into a fun 3D experience with immersive spaces in Microsoft Teams. 

Microsoft Teams Immersive Spaces
Figure 4 – Microsoft Teams Immersive Spaces

This message is associated with Microsoft 365 Roadmap ID 161720

When this will happen:

Preview: This rolled out in October 2023.

Microsoft will begin rolling out in late January 2024 and will be completed by mid-March 2024 (previously late February).

How this will affect your organization:

Requirements

This feature is available in Microsoft Teams on Windows PC or on Meta Quest VR devices. Immersive spaces participants can connect with anyone in the Teams meeting.

PC requires 4 cores and 8 GB RAM to enable the option and access immersive spaces. 

License Requirement 

This will be available to the following licenses:

  • Teams Essentials
  • Microsoft 365 Business Basic
  • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 E3/E5
  • Office 365 E1/E3/E5. 

Current limitations  Microsoft will not support classic Teams (i.e., Teams 1.0). You need to use new Teams (i.e., Teams 2.1) to see the “immersive space” option. 

Microsoft Teams Immersive Spaces Image 2
Figure 5 – Microsoft Teams Immersive Spaces

What you need to do to prepare: The Mesh Immersive Spaces app in Teams can be managed via the Microsoft Teams Admin Center. Learn more about how to manage apps in the Microsoft Teams admin center.


Optimize for Video setting for screensharing (Updated)

[MC715695 · Published: Feb 14, 2024 – Last updated: Mar 15, 2024]

Summary

Microsoft Teams will provide manual settings to optimize screen sharing for video clips by reducing lag and improving the quality of video playback when sharing video clips in Teams meetings. The rollout will begin in late March 2024 for Targeted Release and early April 2024 for Worldwide. No action is needed to prepare for this change.

Updated March 15, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

In Microsoft Teams, Microsoft is providing manual settings to optimize screen sharing for video clips by reducing lag and improving the quality of video playback when sharing video clips in Teams meetings.

This message is associated with Microsoft 365 Roadmap ID 93483.

When this will happen:

Targeted Release: Microsoft will begin rolling out late March 2024 (previously early March) and expect to complete by early April 2024 (previously mid-March).

Worldwide: Microsoft will begin rolling out early April 2024 (previously mid-March) and expect to complete by mid-April 2024 (previously late March).

How this will affect your organization:

With the new feature you can manually optimize your screen sharing for video or motion content shared in Teams meetings. With this rollout, if automatic detection fails or is delayed, presenters can go to the Optimize for playing video setting on the Presenter toolbar overflow menu (the three-dot menu) to ensure their content is displayed as smoothly as possible.

Microsoft Teams Video Settings
Figure 6 – Microsoft Teams Video Settings

What you need to do to prepare: No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.