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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. Microsoft is highlighting a few of the Microsoft announced upcoming updates from March:

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Copilot Responses Improved With Web Content

[MC721846 · Published Mar 1, 2024]

Summary:

Starting late March, the default state of the Web Content toggle for users will be “On” for Copilot in Microsoft 365 with Graph-grounded chat experience, allowing Copilot to enhance responses with information from the internet. Admins should verify tenant-level settings and educate users accordingly. 

Originally announced in MC687573 (November ’23) controls to manage Copilot leveraging ‘Web content’ were implemented at the tenant and user level. Initially, the tenant level control was defaulted “On” and the user control was defaulted “Off”. Moving forward the default will be “On” for both settings unless an admin has taken action at the tenant level control.  

When will this happen:

Beginning late March, Microsoft is changing the default state of the Web Content toggle for users to be “On” (enabled), where it was previously “Off” (disabled), for Copilot for Microsoft 365 with Graph-grounded chat experience. Users will see a one-time in-app banner notifying them of this change, with a link to where they can change this if they would prefer this to be off. Users can check the status of the Web Content toggle by opening the plugin menu in the chat box when they use M365 Copilot’s chat feature. The user toggle can be used dynamically per-prompt, turning it on and off based on how they want to scope Copilot’s response to that prompt. 

How this will affect your organization:

Enabling web content allows Copilot to enhance responses with information from the internet if web data can improve the quality of the response. Read this article for more details on how web grounding works, and this article on how you can manage web content access.

If you have already disabled the tenant-level toggle in the Microsoft 365 admin center, this will be respected and thus, there will be no change for end users. However, if the tenant-level toggle is on, this will impact both existing users and new users as they are added.

What you need to do to prepare: When this change takes effect, verify tenant level settings and educate users as appropriate for your organization.


Microsoft Copilot Academy in Viva Learning

[MC722585 · Published Mar 2, 2024]

Summary:

Microsoft Viva Learning is launching Microsoft Copilot academy for tenants with a Microsoft Copilot for Microsoft 365 license. The Copilot academy provides structured educational content in Viva Learning to help users learn about, discover, and use Copilot for Microsoft 365 quickly and effectively. The academy will be available to users who meet two criteria and will be enabled by default. Admins can disable the academy. The rollout will begin early April 2024 and expect to complete by early April 2024. No action is needed to prepare for this rollout.

Note: If your users do not have a paid license for Viva Suite or Viva Learning, you can ignore this message.

Microsoft Viva Learning is launching Microsoft Copilot academy for tenants with a Microsoft Copilot for Microsoft 365 license. Microsoft Copilot academy is designed to develop user skills associated with Copilot for Microsoft 365 usage. The Copilot academy provides structured educational content in Viva Learning to help users learn about, discover, and use Copilot for Microsoft 365 quickly and effectively.

When this will happen:
Worldwide: Microsoft will begin rolling out early April 2024 and expect to complete by early April 2024.

How this will affect your organization:
Copilot academy will be available to users who meet these two criteria:

  1. Users are provisioned in a tenant that has Copilot for Microsoft 365 licenses.
  2. Users have been assigned a paid license for Viva Suite or Viva Learning.

Copilot academy will be enabled by default. Admins can disable the academy. Go to Viva Learning > Admin > Manage Academies > toggle to disable or enable Copilot academy. 

Copilot Academy in Viva Learning
Figure 1 – Copilot Academy in Viva Learning

Toggle to disable and enable the Copilot academy:

Enable or Disable Copilot Academy in Viva Learning
Figure 2 – Enable or Disable Copilot Academy in Viva Learning

What you need to do to prepare: No action is needed from you to prepare for this rollout. You may want to notify your users about the upcoming Copilot academy and encourage them to learn more about Copilot for Microsoft 365. You may also want to update any relevant documentation as appropriate.


Copilot in Forms

[MC721845 · Published Mar 1, 2024]

Summary:

Microsoft Forms has a new feature called Copilot that allows users to create forms and customize themes quickly and easily. Copilot generates a form based on the user’s natural language description, and users can refine it as needed. It can save time and effort, improve quality and accuracy, and enhance engagement and insights. To use Copilot in Forms, users need a Microsoft 365 account and access to Microsoft Forms. The feature will be rolled out from late February 2024 to early March 2024. 

 Copilot in Forms is a new feature that enables users to create forms and customize themes with ease and speed. With this feature, users with licenses for Microsoft Copilot for Microsoft 365 can describe the form they need in natural language, and Copilot will generate a form based on their description. They can then preview the form and refine it as needed. After that, they can get suggested themes to uplift the form to encourage more engagement from the audience.

This message is associated with Microsoft 365 Roadmap ID 375324

When this will happen:

Worldwide: Microsoft will begin rolling this out late February 2024 and expect to complete by early March 2024.

How this will affect your organization:

You can use Copilot in Forms to:

  • Save time and effort.
  • Copilot in Forms can reduce the time and effort you spend on creating surveys by generating draft content and suggestions for you. You can focus on refining and customizing your survey according to your needs and preferences.
  • Improve quality and accuracy.
  • Copilot in Forms can help you improve the quality and accuracy of your survey by providing objective and transparent feedback. You can avoid common pitfalls and biases in survey design, such as leading questions, double-barreled questions, or ambiguous wording.
  • Enhance engagement and insights.
  • Copilot in Forms can help you enhance the engagement and insights of your survey by providing relevant and diverse questions and options. You can capture the attention and interest of your respondents and collect valuable data and feedback.

What you need to do to prepare:

To use Copilot in Forms, you need to have a Microsoft 365 account and access to Microsoft Forms. 

  1. In Forms, select to create a new form from scratch or use an existing template.
  2. Copilot will prompt you to describe what you want to create. You can provide a description in your own words or view prompts to help you get started.
  3. Click Generate to submit your request and Copilot will start analyzing your prompt and suggest draft with title, questions and answers relating to your intent.
  4. You can refine or add more details for Copilot to fine tune the draft.
  5. Once you’ve finished creating the survey content, Copilot will also recommend related themes to polish visual of your survey, then you can easily distribute it using various options, such as a short URL, QR code, Outlook, Teams or embedded link, to collect responses from your audience.
  6. You can then automatically sync your live results with Excel for the web to analyze your latest data with more detail and flexibility.


Microsoft Viva Insights: Microsoft is pausing the Digest email

[MC721849 · Published Mar 1, 2024] 

Summary

Microsoft Viva Insights will pause sending Digest emails to users starting April 1, 2024. Users can use the Viva Insights app in Teams and web or the Viva Insights Outlook add-in instead. Users should review and assess the impact on their organization and end-users, and update their documentation as appropriate.

The Microsoft Viva Insights Digest email will be paused effective April 1, 2024 as Microsoft addresses customer feedback to make these emails more timely and relevant for recipients.

When this will happen:

Viva Insights will pause the sending of Digest emails to users starting April 1, 2024.

How this will affect your organization:

Users within your organization will no longer receive Digest emails from Viva Insights.

Users who rely on the Digest email can instead use the Viva Insights app in Teams and web or the Viva Insights Outlook add-in. All features in the Digest email can be found in the Viva Insights app in Teams and on the web.

What you need to do to prepare:

  • Digest email overview: for information about the Digest email and functionality that will be paused.
  • About the Viva Insights app: for information about the Viva Insights app in Teams and on the web.
  • Review and assess the impact on your organization and end-users. 

Consider updating your documentation as appropriate to reflect the above changes.


Microsoft Search: New Content source filters in All vertical

[MC722584 · Published Mar 2, 2024]

Summary

Microsoft Search will soon have content source filters in the All vertical for users with multiple content sources set up, including Microsoft Power BI, Microsoft Viva Learning, and third-party sources indexed using Microsoft Graph Connectors. The rollout will begin in mid-March 2024 and is expected to be completed by late June 2024. No action is needed to prepare for this change, but users may want to notify their users and update relevant documentation. Customization of Graph Connector content sources is possible in the Microsoft 365 admin center.

If you have multiple content sources set up in Microsoft Search, such as Microsoft Power BI, Microsoft Viva Learning, or third-party sources indexed using Microsoft Graph Connectors, users will soon see content source filters in the All vertical.

This message is associated with Microsoft 365 Roadmap ID 383953.

When this will happen:

For Microsoft SharePoint Online (organization level) and Microsoft365.com (Office.com):

Worldwide: Microsoft will begin rolling out mid-March 2024 and expect to complete by mid-May 2024.

For Microsoft Search in Bing:

Worldwide: Microsoft will begin rolling out by mid-May 2024 and expect to complete by late June 2024.

How this will affect your organization:

If you have multiple content sources set up in Microsoft Search, users will see these content source filter options in the All vertical (based on availability):

  • SharePoint – OneDrive
  • Power BI
  • Viva Learning
  • Graph Connector content sources
New Content Source Filters in Microsoft Search
Figure 3 – New Content Source Filters in Microsoft Search

What you need to do to prepare:

No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.

You can customize how Graph Connector content sources are shown in the filter experience. To customize the name and icon shown to users for a connection in content source filters:

  1. In Microsoft 365 admin center, go to Search and Intelligence > Data sources > select the connection you want to customize and then select Edit in the side panel.

Set your Connection Display name and icon. Note that certain keywords are reserved and cannot be used in the Display name (such as Microsoft brands and default search vertical names).

Custom Details for Graph Connector Filters
Figure 4 – Custom Details for Graph Connector Filters

To group together multiple connections into a single value in the filter, set the same Display name for them.


Microsoft SharePoint Online: New feedback button

[MC721853 · Published Mar 1, 2024]

Summary

Microsoft SharePoint Online is introducing a feedback button for users to submit compliments, problems, or suggestions about SharePoint features and functionality. The feedback icon will be visible on SharePoint sites and Microsoft will review all feedback submitted by customers to improve products and troubleshoot product issues. Feedback collection is on by default, but can be turned off using the Cloud Policy service for Microsoft 365 in the Microsoft 365 Apps admin center. The rollout is expected to begin in mid-March 2024 for Targeted Release and mid-April 2024 for Worldwide.

Microsoft is introducing a feedback button in Microsoft SharePoint Online, consistent with the rest of the Microsoft 365 Suite. Users can submit compliments, problems, or suggestions about SharePoint features and functionality to Microsoft.

This message is associated with Microsoft 365 Roadmap ID 383405.

When this will happen:

Targeted Release: Microsoft will begin rolling out mid-March 2024 and expect to complete by early April 2024.

Worldwide: Microsoft will begin rolling out mid-April 2024 and expect to complete by early May 2024.

How this will affect your organization:

Your end users will see a feedback icon on their SharePoint sites (pages, document libraries, lists, and the SharePoint start page) accessible from the suite navigation.

Microsoft reviews all feedback submitted by customers and uses this feedback to improve products for users and troubleshooting product issues. The feedback Microsoft collects from your users is available in the Microsoft 365 Apps admin center if feedback is turned on.

SharePoint Feedback
Figure 5 – SharePoint Feedback

What you need to do to prepare:

Feedback collection is on by default. This is controlled by feedback policies in the Microsoft 365 Apps admin center, as part of the Cloud Policy service for Microsoft 365 as outlined in Manage Microsoft feedback for your organization – Microsoft 365 admin | Microsoft Learn.

To turn off feedback collection, use the Cloud Policy service for Microsoft 365 in the Microsoft 365 Apps admin center. For more information, see Overview of Cloud Policy service for Microsoft 365 – Deploy Office | Microsoft Learn.

You can search for “feedback” or “survey” in the Cloud Policy service for Microsoft 365 to find and configure the policy settings. 

Learn more

Learn about how to provide feedback to Microsoft – Microsoft 365 admin | Microsoft Learn

Manage Microsoft feedback for your organization – Microsoft 365 admin | Microsoft LearnOverview of Cloud Policy service for Microsoft 365 – Deploy Office | Microsoft Learn


New innovations in Windows 11 make it easier to create and get things done

[MC721469 · Published Feb 29, 2024] Today Microsoft started to roll out new features and capabilities to help organizations get more value from their Windows 11 investments through greater productivity, creativity, and inclusion. Highlights include:

  • New skills for Copilot in Windows
  • Accessibility enhancements for those using voice access or multiple monitors
  • Improvements to Snap, Widgets, and Windows Ink
  • Expanded file-sharing options for third-party apps

Microsoft is also simplifying update management by bringing together the Windows Update for Business deployment service and Windows Autopatch into a single, unified update management solution for enterprise customers.

When will this happen:

Most of these new Windows 11 features will be enabled by default in the March 2024 optional non-security preview release for all editions of Windows 11, versions 23H2 and 22H2.

What you need to do to prepare:

IT admins who want to get the new Windows 11 features can use the enable and control optional updates policy to enable optional updates for their managed devices. As with all updates, Microsoft will closely monitor the rollout of these new features and continue to share timely information on the status of the rollout and known issues (open and resolved) via the Windows release health dashboard and @WindowsUpdate.

Additional information:

You can learn more about these new features by reading today’s announcement in the Windows Blog. For more details on highlights for enterprise organizations, see the Windows IT Pro Blog. If you’d like to share with us your organization’s experience with these new features, please provide comments or suggestions via Feedback Hub.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.