Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from March:
- SharePoint: New List Templates with Approvals
- Updates to Office File Collaboration Settings on Windows and macOS
- New admin controls for Global and Viva Goals Administrators
- Microsoft Teams: Presenter Window Improvements in Screen Sharing (Updated)
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
*Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
SharePoint: New List Templates with Approvals
[MC525660 · Published Mar 10, 2023]: We are introducing two new list templates with the Approvals app integration. With this change, Microsoft Lists templates, specifically Travel Requests with approvals and Content Scheduler with approvals, will begin to leverage integration with the Approvals app in Microsoft Teams.
This message is associated with Microsoft 365 Roadmap ID 100502
When this will happen:
Targeted Release: We will begin rolling out in early March 2023 and expect to complete rollout by late March 2023.
Standard Release: We will begin rolling out in early May 2023 and expect to complete rollout by mid-May 2023.
How this will affect your organization:
In a new list created using either of these two templates, users can create a list item and submit it for approval by creating an approval request and specifying the approver, the request will appear in the Approvals app in Teams or can be approved directly within the list. Once approved, the list item status is updated.
The new list templates will automatically appear on the Create list from the template screen. This is an optional feature that users can leverage by using one of the two new list templates.
ADMINS – What you need to do to prepare:
No action is required by admins to enable this.
Updates to Office File Collaboration Settings on Windows and macOS
[MC525659 · Published Mar 10, 2023] We have an update to the OneDrive sync app advanced settings for Office file collaboration.
Previously, two toggles were shown to allow users to opt out of Office file collaboration and decide on how to handle conflicts. After this change, users will no longer see these toggles and will be opted-in by default to avoid sync conflicts.
- File collaboration: This setting allows users to collaborate on and sync documents with Microsoft Office. Moving forward, this setting be hidden for users who have it enabled, which is the existing default behavior. If a user previously disabled the setting, they will see the toggle, allowing them to turn it back on.
- Handling conflicts: This setting manages how sync conflicts are handled. Moving forward, this setting will be enabled by default and hidden.
When will this happen
Standard Release: We will begin rolling out in late March and expect to complete by mid-April.
How this will affect your organization Users will no longer see the Office file collaboration setting unless controlled by admin policy or if they had previously disabled it.
ADMINS – What you need to do to prepare
No action is required at this time. If you have documentation that describes how to disable the Office file collaboration settings, you will need to update it.
New admin controls for Global and Viva Goals Administrators
[MC525144 · Published Mar 9, 2023] Viva Goals Administrators (and Global Administrators) will now have a new admin page from which they can manage the existing Viva Goals policy settings for the tenant. In addition, now they will also be able to view and manage all the organizations on Viva Goals by updating the organization owner or admin privileges.
This message is associated with Microsoft 365 Roadmap ID 117475
When this will happen:
We will begin rolling out in late March 2023 and expect to complete rollout by early April 2023.
How this will affect your organization:
Currently, Viva Goals Administrators (or Global admins) can manage the following aspects of Viva Goals:
- Creating organizations or configuring who can create organizations within Viva Goals.
- Enabling integrations that should be available for all Viva Goals organizations in the tenant.
- Configuring the URLs that can be embedded in Viva Goals Dashboards.
After this rollout begins, Viva Goals will have the following admin controls starting in late March 2023:
- The Viva Goals Admins or Global admins will be able to view all organizations and their metadata. They can update the owners or admins for these organizations. They can also administrate an organization on Viva Goals by granting themselves organization admin privileges.
- These abilities will be accessible from a newly refined admin page called the Viva Goals admin portal.
ADMINS – What you need to do to prepare:
Learn about various roles and permissions on Viva Goals and we recommend assigning Viva Goals Administrator(s) if you have members other than Global administrators to manage the Viva Goals policy settings for the company.
Microsoft Teams: Presenter Window Improvements in Screen Sharing (Updated)
[MC492903 · Published Dec 28, 2022 · Last updated Mar 7, 2023]: Updated March 7, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Microsoft Teams, presenters will soon have the new Presenter window at their disposal while screen sharing.
This message is associated with Microsoft 365 Roadmap ID 100392
When this will happen:
Preview: We will begin rolling out for preview in early January 2023 and expect to complete rollout in mid-January 2023. – Complete
Production: We will begin rolling out in early February 2023 and expect to complete rollout by late February 2023. – Complete
GCC: Starts in early March and expected to complete by mid-March.
GCC-H: We will begin rolling out in mid-March (previously late February) and expect to complete rollout by late March (previously mid-March).
DoD: We will begin rolling out in early April (previously early March) and expect to complete rollout by mid-April (previously mid-March).
How this will affect your organization:
The new presenter window will give more awareness of meeting activity while users are sharing screen or multitasking away from the main meeting window.
In the new presenter window, controls are docked at the top, which makes active speakers’ faces clearly visible. Raise hands and other important meeting notifications are surfaced for easier recognition. Note: Presenter window updates are for desktop clients only.
ADMINS – What you need to do to prepare:
There is no action required from you at this time to enable this feature. You may want to consider updating your training and documentation as appropriate.
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
