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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from June:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Microsoft Copilot in Microsoft Teams: Improved time-based responses in chat and channels

[MC801583 · Published Jun 13, 2024]

Summary

Microsoft Teams is enhancing Copilot’s ability to understand and respond to time-related queries, providing more accurate answers for terms like “yesterday” or “last month.” This feature requires a Copilot for Microsoft 365 license and will roll out in July 2024, with no admin action needed.

Coming soon to Microsoft Teams: Improvements to how Copilot in Teams understands and responds to time-related queries in chat and channels. With this rollout, Copilot will provide more precise and relevant responses to prompts such as “yesterday,” “last week,” and “last month.” A Microsoft Copilot for Microsoft 365 license is required to use this feature.

This message applies to Copilot in Teams chat and channels on Desktop, Mac, and the web in new Teams, as well as Teams Mobile (iOS and Android).

This message is associated with Microsoft 365 Roadmap ID 397768.

When this will happen:

Targeted Release: We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (Worldwide): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

How this will affect your organization:

Before this rollout, when users asked Copilot about a long time period (such as “Summarize the key action items from March”), Copilot was limited to the last 30 days of data (left side of screenshot). After the rollout, Copilot will be able to detect and respond to the specified time period (such as March). We have also simplified the timestamp (right side of screenshot):

The default state is on, and all Copilot licensed users will have access to the improved feature.

What you need to do to prepare:

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate. Before rollout, we will update this post with revised documentation.


Microsoft Teams: In Chat, “Files” will be renamed to “Shared” and get new features  

[MC800850 · Published Jun 11, 2024]

Summary

In Microsoft Teams, the “Files” tab in Chat will be renamed to “Shared” and will include files, links, and upcoming features like image previews and keyword search. Rollout begins early July 2024, with full availability by late July 2024. No admin action is required for this update.

Coming soon in Microsoft Teams: Discover more content easily with the new Shared tab in Chat. After this rollout, the Files tab will be named Shared. The Shared tab will show files and links sent in a chat, in a new, richer format. Channels are not affected by this change. This message applies to Teams for Desktop and for Mac.

This message is associated with Microsoft 365 Roadmap ID 396169.

When this will happen:

Targeted Release: We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (Worldwide): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

How this will affect your organization:

Before the rollout, the Files tab displayed one list of files shared in the chat and did not include links.

After the rollout, the new Shared tab will include recent files, all files, and links.

  • Coming soon after the rollout:
    • Image previews for links
    • Keyword search to find content easily
  • Next version: Media links (images, videos, GIFs, etc.)

Like the Files tab, the new Shared tab is on by default and accessible to all Teams users.

The new Shared > Recent view in Chat:

The new Shared > Files view in Chat:

The new Shared > Links view in Chat:

What you need to do to prepare: This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Teams: View attachments to invitations created in Microsoft Outlook

[MC801585 · Published Jun 13, 2024]

Summary

Microsoft Teams will soon allow viewing of file attachments from Outlook meeting invitations directly in the Teams calendar for Desktop and Mac. This feature, associated with Microsoft 365 Roadmap ID 91163, will roll out in July 2024 with no admin action required.

Coming soon in Microsoft Teams: File attachments added to a meeting invitation in Microsoft Outlook for Windows or Outlook for web are now visible for invitees in the calendar in Teams for Desktop and Mac.

This message is associated with Microsoft 365 Roadmap ID 91163.

When this will happen:

Targeted Release: We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (Worldwide): We will begin rolling out mid-July 2024 and expect to complete by mid-July 2024.

How this will affect your organization:

Before this rollout: Users were not able to view and download meeting invitation attachments in Teams if the invitation was created in Outlook.

After the rollout, all users will be able to review all attachments in Teams meeting invitations.

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Teams: New expanded gallery view option for minimized meeting window

[MC800496 · Published Jun 10, 2024] 

Summary

Microsoft Teams introduces an expanded gallery view for minimized meeting windows, allowing participants to see up to 4 attendees and their interactions while multitasking. This feature will be available by default, rolling out from early July to late August 2024. No preparation is needed. Microsoft 365 Roadmap ID 398449 details this update.

In Microsoft Teams, a new feature enhances the meeting view that is shown to attendees while the main meeting window is minimized.

When participants in a meeting minimize the main meeting window, they can multitask without losing sight of the meeting or missing important information by monitoring activity in a smaller meeting view window.

This view switcher feature update allows users to expand the default active speaker view of the meeting to an extended large gallery view. This view allows users to see up to 4 meeting participants, including reactions, raised hands, and a Me Video tile.

This expanded view can be toggled via a new UI control.

This message is associated with Microsoft 365 Roadmap ID 398449

When this will happen:

Targeted Release: We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out mid-July 2024 and expect to complete by late August 2024.

How this will affect your organization:

When multitasking with the main meeting window minimized, meeting participants will now be able to better keep track of the meeting activity by using an extended meeting view window. 

What you need to do to prepare: This feature is available by default. No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft SharePoint: New Section Level Content Align on pages (Updated)

[MC789318 · Published Apr 30, 2024 Updated: Jun 14, 2024]

Summary

Microsoft SharePoint is introducing a new feature that allows authors to align content across columns at the top, center, or bottom of a section. This option is available for 2-column and 3-column sections and will be rolled out worldwide from mid-May to mid-June 2024. No action is needed to prepare for this update.

Updated June 14, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon: Authors will be able to control their content alignment across adjacent columns to the top, center, or bottom of that section.

These alignments can be found in your section properties for 2-column and 3-column sections. For single column sections, alignment options are unavailable since content will create the minimum amount of vertical space to house it by default, making additional configuration redundant. 

This message is associated with Microsoft 365 Roadmap ID 387808

When this will happen:

General Availability (Worldwide, GCC, GCC High, DoD, USSec, USNat): We will begin rolling out mid-May 2024 and expect to complete by mid-June 2024 (previously early June).

How this will affect your organization:

Authors can now control their content alignment across adjacent columns to either the top, center, or bottom of that section. 

Content Alignment options added in section properties:

Content alignment options unavailable for one column sections:

What you need to do to prepare You do not need to do anything to prepare for this update, but you may want to let your users know about this improvement.


Microsoft Purview | New eDiscovery Hold reports (Updated)

[MC776192 · Published Apr 12, 2024 Updated: Jun 14, 2024]

Summary

Microsoft Purview will soon release a tenant-wide Hold report in eDiscovery (Premium), with a rollout starting mid-July 2024 and completing by early September 2024. This report will provide information on all hold policies for eDiscovery cases. Organizations with Purview eDiscovery (Premium) can access it under the ‘Reports’ tab.

Updated June 14, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon: For Microsoft Purview, we will release a tenant-wide Hold report in eDiscovery (Premium).

This message is associated with Microsoft 365 Roadmap ID 93268 and Roadmap ID 93269.

When this will happen:

General Availability (Worldwide): We will begin rolling out mid-July 2024 (previously mid-May) and expect to complete by early August 2024 (previously early June).

General Availability (GCC, GCCH, DoD): We will begin rolling out mid-August 2024 (previously mid-June) and expect to complete by early September 2024 (previously early July).

How this will affect your organization:

The Hold report in eDiscovery (Premium) will let users with eDiscovery Administrator and eDiscovery Manager permissions access a built-in report with information on all hold policies associated with eDiscovery cases in the Microsoft Purview compliance portal. This includes eDiscovery holds associated with eDiscovery (Standard) and eDiscovery (Premium) cases. The Hold report lists all locations that are part of a tenant’s hold policies (whether enabled or disabled). The Hold report currently doesn’t show custodian association for each data source but will show the location.

Your organization must have an organization subscription that supports Purview eDiscovery (Premium) to generate and access the Hold report. eDiscovery Managers can only view Hold reports related to the cases they are a member of.

The Hold report will be available under the Reports tab in eDiscovery (Premium):

Use the Group option to group eDiscovery holds from eDiscovery (Standard) cases using group by Case Type. Use Customize options to select case type options and display Standard or Premium (case type column not shown here):

What you need to do to prepare:

  • Assess if the rollout will change your organization’s eDiscovery workflow. If so, update internal documentation and provide training to all eDiscovery users in your organization.

Learn more


Microsoft SharePoint: Add approvals to any SharePoint list (Updated)

[MC757613 · Published Mar 26, 2024 Updated: Jun 13, 2024]

Summary

Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-May 2024 for Targeted Release and mid-July for General Availability, with completion expected by late May and mid-August, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process.

Updated June 13, 2024: We have updated the rollout timeline below. Thank you for your patience.

As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online.

With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we’re expanding the ability to enable or disable approvals on any list.

When this will happen:

Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May).

General Availability (Worldwide, GCC): We will begin rolling out mid-July 2024 (previously late May) and expect to complete by mid-August 2024 (previously mid-June).

How this will affect your organization:

Users will be able to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. Approvals will be actioned and available from Microsoft Teams. Note that disabling approvals will only hide the relevant columns and in-progress approvals will still be actionable in Teams. At any time, you can manually add approvals columns back into views.

After Approvals are enabled, a user can create a list item and submit it for approval. By creating an approval request and specifying the approver, the request will appear in the Approvals app in Teams or can be approved directly within the list. Once approved, the list item status is updated.

What you need to do to prepare: Inform your users of the new Approvals functionality for lists and include Approvals in Lists – Microsoft Support in your end-user documentation and support process. We will update this message when we have revised Approvals in Lists – Microsoft Support to reflect the rollout.


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.