Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from July:
- Manage File Access in Microsoft Search in Bing, Office.com, SharePoint, and Feed
- Teams Cross Cloud Guest Access Public Preview
- Teams Cross Cloud Authenticated Meetings
- Microsoft Edge for Business
- Introducing the Reminders Window in the New Outlook for Windows Preview
- Manage result layouts for SharePoint results in Microsoft Search
- Azure AD is becoming Microsoft Entra ID
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
Manage File Access in Microsoft Search in Bing, Office.com, SharePoint, and Feed
[MC644072 · Published Jul 15, 2023]: Microsoft’s new “Who can see this?” option in the file action menu will allow users to view and/or manage who has access to a file result. Users can only manage file permissions if they are the owner of the file or have permissions to update the file and its permissions. The aim of this feature is to help users understand why they are seeing a file in their search results and adjust its permissions as needed more easily on the search page. This will appear on file results in Microsoft Search in Bing, Office.com, SharePoint, and Feed.
Note: This will not appear on Microsoft Search in Bing for DoD or Gallatin tenants as Microsoft Search in Bing is not fully supported there yet.
When this will happen:
Microsoft will begin rolling out in Microsoft Search in Bing, Office.com, SharePoint, and Feed in mid-July and expect to complete by late August.
How this will affect your organization:
Users in your organization will be able to view and manage who has access to a file result. It will not affect any existing workflows.
What you need to do to prepare: You may want to notify your users about this change and update your training and documentation as appropriate.
Teams Cross Cloud Guest Access Public Preview
[MC644068 · Published Jul 15, 2023]: Cross Cloud Guest Access (CCGA) extends existing Guest Access functionality allowing a user to participate in rich collaboration experiences in teams, channels, documents and Teams meetings between tenants across Microsoft clouds. Guests are able to participate in a full collaboration experience including audio/video, screen share, file share and both 1:1 and 1: many chats. These features are enabled through the Azure Active Directory B2B feature and the newly released Cross Tenant Access Settings. When combined tenants can enable trusts between tenants and between Microsoft clouds.
This message is associated with Microsoft 365 Roadmap ID 145459.
When this will happen:
Preview: This rollout is currently underway and is expected to complete by late July.
How this will affect your organization:
This change only impacts your organization if there are configured cross tenant access settings between tenants in different Microsoft clouds and Teams Guest Access is enabled. Once configured users will be able to invite new guests and add guests from another cloud to Teams using the same procedures they use today for guests in the same cloud.
Any compliance controls, identity governance or other management tooling used today to manage same cloud B2B Guests may need to be reviewed, updated or extended to include support for B2B guests from another Microsoft cloud. Azure Active Directory Identity Governance has already been updated to fully support management of B2B guest from other Microsoft clouds.
What you need to do to prepare:
If you are interested in using this feature, familiarize yourself with Azure Active Directory B2B, Cross Tenant Access Settings, Identity Governance and Teams Guest Access.
- Client machines running Windows 10 must have KB5027293 installed.
- Client machines running Windows 11 must have KB5027303 installed.
The following minimum client versions are required:
- Windows Desktop Client: 1.6.00.4472
- Mac Desktop Client: 1.6.00.4464
- Android Client: 1416/1.0.0.2023121301
- iOS Client: 5.12.0
Customers who apply strict firewall rules for access to M365 resources should review their existing rules to ensure communication with other Microsoft clouds has been enabled. IP address information for the various Microsoft clouds can be found here: Microsoft 365 endpoints – Microsoft 365 Enterprise | Microsoft Learn
Teams Cross Cloud Authenticated Meetings
[MC644065 · Published Jul 14, 2023]: Cross-cloud authenticated meeting join (CCM) delivers the ability for a Teams user to join a meeting hosted in another cloud while signed into their account in their home tenant. This feature provides the meeting host the ability to validate the identities of meeting participants without granting those participants any access to the host tenant.
This message is associated with Microsoft 365 Roadmap ID 145460.
When this will happen:
Preview: This rollout is currently underway and is expected to complete by late July.
How this will affect your organization:
This change only impacts your organization if there are configured cross tenant access settings between tenants in different Microsoft clouds and Teams Cross Cloud Meeting join is enabled for inbound and/or outbound connections. Once configured users will be able to join meetings hosted in different Microsoft clouds as authenticated users by signing in to their home tenant.
What you need to do to prepare:
If you are interested in using this feature, familiarize yourself with Azure Active Directory B2B and Cross Tenant Access Settings.
- Client machines running Windows 10 must have KB5027293 installed.
- Client machines running Windows 11 must have KB5027303 installed.
The following minimum client versions are required:
- Windows Desktop Client: 1.6.00.4472
- Mac Desktop Client: 1.6.00.4464
- Android Client: 1416/1.0.0.2023121301
- iOS Client: 5.12.0
Customers who apply strict firewall rules for access to M365 resources should review their existing rules to ensure communication with other Microsoft clouds has been enabled. IP address information for the various Microsoft clouds can be found here: Microsoft 365 endpoints – Microsoft 365 Enterprise | Microsoft Learn
Microsoft Edge for Business
[MC642267 · Published Jul 14, 2023] Microsoft Edge for Business, the new, dedicated work experience for Microsoft Edge, is coming soon. As announced at Build, Microsoft Edge for Business is currently in preview.
Microsoft Edge for Business aims to address the needs of both end users and IT Pros. It is designed to help meet the needs of the evolving security landscape while empowering users to be more productive. In addition to the rich set of native enterprise controls you’re already familiar with in Microsoft Edge, Microsoft Edge for Business includes new visual elements such as an adjusted icon and company branding, automatic switching between work browser windows (activated by AAD login) and personal browser windows (activated by Microsoft account MSA login), and support for Unmanaged Bring Your Own Personal Computer (BYOPC).
Microsoft Edge for Business will be the standard browser experience for organizations and will get activated by Azure Active Directory (Azure AD) login, so users who log in with their Azure AD account will get Edge for Business as opposed to the current Edge experience. The new Edge for Business window for work will allow users with both Azure AD and MSA profiles set up to have a separate, differentiated experience as work sites will be routed to Edge for Business and personal sites to Microsoft Edge. There is no impact to users’ default browser settings.
This message is associated with Microsoft 365 Roadmap ID 144362
When this will happen:
Preview is currently available in Microsoft Edge version 115 or later.
We expect Microsoft Edge for Business to be turned on by default beginning with Microsoft Edge version 116 (Scheduled for the week of August 17, 2023).
How this will affect your organization:
When logging in with AAD, users will receive Edge for Business, a visually distinct work browser with rich enterprise controls for secure data access and leak prevention. Edge for Business will automatically separate work and personal browsing into dedicated browser windows with their own separate caches and storage locations, so information stays separate.
There will also be support for company branding, allowing admins to customize company branding in the work browser window to increase familiarity and trust with end users. Additionally, there is support for unmanaged BYOPC, allowing secure and compliant access to work resources on personal computers with DLP controls.
This feature does not create any link between the user’s Azure AD account and their MSA account and the organization settings related to linking work and personal accounts are unaffected.
What you need to do to prepare:
To experience the Microsoft Edge for Business features like the differing visual treatments and automatic switching, end users should sign-in to at least 1 Azure AD profile (work email) and 1 MSA profile (personal email) on the Edge browser.
Additional information
See our article on Microsoft Learn (content to be updated closer to GA)
We always value feedback and questions from our customers.
Introducing the Reminders Window in the New Outlook for Windows Preview
[MC638133 · Published Jul 12, 2023] Introducing the reminders window. This reminders window is a new notification style for the New Outlook for Windows preview. It is a pop-out window that organizes your meeting/event reminders and task reminders in one place. You can also snooze reminders, dismiss reminders, or join Teams meetings directly from the window.
Here is how users can enable this reminder window:
- Go to Settings > General > Notifications.
- Turn on the For events checkbox and select Reminder popup.
When this will happen:
Rollout has begun and expect to complete by mid-August.
How this will affect your organization:
There is no expected impact to your organization. This is a new feature that will be defaulted to OFF in the user’s settings, unless their migrated settings (from their previous Outlook client that they toggled in from) indicates otherwise, in which case they will be defaulted to ON.
What you need to do to prepare: Nothing is required of you to prepare for this change, unless you have internal support documentation that needs to be updated to accommodate this new feature/notification option. Microsoft support documentation is being updated to reflect this new feature available in Settings.
Manage result layouts for SharePoint results in Microsoft Search
[MC638126 · Published Jul 12, 2023] Microsoft is making changes to Microsoft Search. This update will allow Microsoft Search administrators to change result layouts for select SharePoint content using adaptive cards with Result Type feature in Microsoft Search administration.
The default result layouts for SharePoint sites, pages, list items and Portable document format (PDF) results can now be replaced with layouts built using adaptive cards. The changes can be made for Organization level search applicable to Office.com and SharePoint home.
Changes for Microsoft Search in Bing and site level search on SharePoint sites will roll out soon.
This message is associated with Microsoft 365 Roadmap ID 81952
When this will happen:
Standard Release: Microsoft will begin rolling out mid-July 2023 and expect to complete by August 2023 for the above-mentioned surfaces. Rollout for SharePoint sites and Microsoft Search in Bing will follow soon within a few weeks to months.
How this will affect your organization:
This feature does not change the current behavior on the Search page and requires Search administrations to make changes through administration portal.
The capability can be accessed in the Search & intelligence admin center under the “Customizations” tab under “Result type” tab.
What you need to do to prepare:
Review Manage result types if you wish to modify search result layouts.
You might want to notify your users about this new capability and update your training and documentation as appropriate.
Azure AD is becoming Microsoft Entra ID
[MC637370 · Published Jul 11, 2023] Microsoft Entra ID is the new name for Azure Active Directory (Azure AD).
No action is required from you.
The name change to Microsoft Entra ID represents the evolution and unification of the Microsoft Entra product family, and a commitment to simplify secure access experiences for everyone.
No changes to capabilities, licensing, or pricing
Features and capabilities of Azure AD will continue to be available in Microsoft Entra ID. Prices, terms, and service level agreements also remain the same. To make the transition seamless for you, the Azure AD URLs, APIs and authentication libraries are staying the same, as are developer experiences.
Timing of name change
The name change will roll out across all Microsoft products and experiences throughout the second half of 2023. Customers who have access to Azure AD will continue to have access without any planned disruptions.
Resources:
- Learn more about the name change for Azure AD
- Read the blog about the latest Microsoft Entra announcements
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
