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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. Microsoft are highlighting a few of the Microsoft announced upcoming updates from January:

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Changes to the Website tab in the new Teams client.

[MC708500 · Published Jan 20, 2024] Starting April 2024, Microsoft Teams will be retiring the ability to load websites inside the new Teams client when using the Website tab. These website links will open in a new browser tab instead. This is to better align with emerging best practices in web security and privacy while also improving the reliability of websites opened through this feature.

Please note that EDU tenants will not be impacted as Microsoft is still researching options on how to best provide a non-disruptive way to access websites for students and educators at a later date.

When this will happen:

Microsoft will begin rolling out this change in early April 2024.

How this will affect your organization:

Users will no longer be able to view websites inside the new Teams desktop and web clients when using the Website tab and will instead be opened in a new browser tab. Existing Website tabs will also be opened in a new browser tab.

The Teams mobile apps will not be impacted.

What you need to do to prepare: If users wish to view web content inside the Teams client, encourage users to pin corresponding app tabs instead of pinning their URLs as website tabs. ex: pinning a SharePoint page using the SharePoint app tab instead of pinning the URL using the Website tab.


Microsoft Teams: Allow meeting participants to create Collaborative notes

[MC708499 · Published Jan 20, 2024] Currently, only Microsoft Teams meeting organizers can create Collaborative notes before and after meetings. Microsoft is rolling out enhanced Collaborative notes that allow any meeting invitee to create notes before, during, and after the meeting. This enhancement helps to improve collaboration and efficiency and provides a seamless teamwork experience.

This message is associated with Microsoft 365 Roadmap ID 374515.

When this will happen:

Targeted Release: Microsoft will begin rolling out late January 2024 and expect to complete by early February 2024.

Standard Release: Microsoft will begin rolling out mid-February 2024 and expects to complete by late February 2024.

How this will affect your organization:

In the Teams app, meeting invitees can add what they want to discuss (Agenda), what they discuss (Meeting notes), and what they need to follow up on (Follow-up tasks) on the Teams calendar meeting details page before, during, and after meetings. However, only meeting organizers can hide the notes once created. The Meeting notes will be shown on the right pane of the meeting window, and they can be opened in the browser or on a second monitor. Participants can continue real-time collaboration in meetings. When participants are assigned a task, they will also receive an email notification, synced with Planner and To Do apps. After the meeting, Collaborative notes will be accessible for all participants on the Teams calendar meeting details page. The Agenda, Meeting notes, and Follow-up tasks are a Loop component, so they can be copied easily into chats, group chats, emails, and other documents.

Teams Collaborative Notes
Figure 1 – Teams Collaborative Notes

You can manage this feature via Microsoft SharePoint PowerShell with:

Set-SPOTenant -IsCollabMeetingNotesFluidEnabled (boolean)

Learn more about admin controls for managing Loop experiences: Manage Loop workspaces in SharePoint Embedded | Microsoft Learn

What you need to do to prepare: No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.


Simplified team creation (Updated)

[MC697434 · Published Dec 12, 2023 · Last updated Jan 19, 2024]: Updated January 19, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

Today, users go through multiple steps, selecting between options while creating teams. However, most users are inclined towards setting up their team from scratch and as private. Hence, Microsoft defaulted to a simpler experience, yet giving users the rich options of creating a team from a template or group and selecting the privacy/sensitivity of the team. It is a simple by default, power-on-demand experience.

This message is associated with Microsoft 365 Roadmap ID: 163364

When this will happen:

Targeted Release: Microsoft will begin rolling out early January 2024 and expect to complete by mid-January 2024.

Standard Release: Microsoft will begin rolling out mid-February 2024 and expects to complete by late February 2024.

GCC: Microsoft will begin rolling out in early March 2024 and expects to complete by late March 2024.

GCC High and DoD: Microsoft will begin rolling out late March 2024 and expect to complete by early April 2024.

How this will affect your organization:

Users will be able to create teams quickly from the + button.

What you need to do to prepare: Users will need to go on a secondary level from the ‘create team from scratch’ dialog to create teams from templates or groups.


Quick Access Teams and SharePoint Document Libraries in win32 backstage (Updated)

[MC432475 · Published Sep 16, 2022 · Last updated Jan 19, 2024]  Updated January 19, 2024: Microsoft has updated the rollout timeline below. Microsoft apologizes for the delayed communication. Thank you for your patience.

Currently, users experience some frustration when using Office products because of all different routes that they must use to access all their content. The Quick Access feature will allow users to access shared libraries from both their SharePoint and Teams locations. When the user opens files from shared libraries, these libraries will show up in the form of a list which will encourage users to save and open files to these libraries with ease. This helps deliver a more consistent, coherent storage location experience across M365 apps. This new backstage experience won’t show up in Teams, SharePoint, or OneDrive but does include storage locations from OneDrive and Teams (sites/channels) which are stored on SharePoint. 

When this will happen:

Targeted Release: Microsoft will begin rolling out late January 2024 (previously late October) and expect to complete by late February 2024 (previously late November).

Standard Release: Microsoft will begin rolling out mid-March 2024 (previously late December) and expects to complete by mid-April 2024 (previously late January).

How this will affect your organization:

This feature will make it easier for employees to get access to more of their storage locations, including Microsoft Teams where they may store more of the content for their projects.

Teams and SharePoint Document Libraries
Figure 2 – Teams and SharePoint Document Libraries

What you need to do to prepare: There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate. This feature will replace the Sites tab in the backstage.


Microsoft Teams: Chat/Channel Copilot will Preserve Side Pane Preferences

[MC707663 · Published Jan 17, 2024] Microsoft is excited to announce that Microsoft Copilot in Microsoft Teams chat and channels will soon preserve your side pane preferences for a specific chat thread while the Microsoft Teams app is running. This means that if you open Copilot in one group chat, it will remain open when you return to that chat thread. This feature will be available on desktop and web.  

When this will happen:

Standard Release: Microsoft will roll out this feature to commercial tenants in early February 2024 and expect it to be completed by mid-February 2024.

How this will affect your organization: Prior to this feature, when you opened Chat Copilot or Channel Copilot and navigated away, and then came back, Copilot would be closed. As a result of the release of this feature, when you open Chat Copilot and Channel Copilot and navigate away, and come back, Copilot will remain open. To close Copilot, deselect the Copilot icon.

Figure 3 – Chat/Channel Copilot

What you need to do to prepare: There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.


Reminder: Stream (Classic) retires on April 15, 2024, and all unmigrated videos will be deleted

[MC707652 · Published Jan 17, 2024] Microsoft will retire Stream (Classic) on April 15, 2024 and all videos on Stream (Classic) will be deleted after the retirement date. Stream (Classic) has already been auto-disabled for end users, and admins can delay this change till the retirement date. Admins must migrate their tenant’s Stream (Classic) data to Stream (on SharePoint) before the retirement date to prevent data loss.

Stream (Classic)’s successor service, Stream (on SharePoint), entered general availability in October 2022. Microsoft recommends that you:

  • begin using Stream (on SharePoint)
  • direct your users to upload videos to SharePoint, Teams, OneDrive, and Yammer
  • put a plan in place for migration.

What you need to do to prepare:

Migrating your content from Stream (Classic):

All your existing Stream (Classic) videos can be transferred to Stream (on SharePoint) to take advantage of Stream’s rich integration within Microsoft 365. To support your move to Stream (on SharePoint) Microsoft has created migration tool that allows you to transfer your videos to SharePoint while also bringing over metadata, links and permissions associated with your videos.

To begin using the migration tool please refer to our 3-part Migration guide here: Guide to migrate data from Stream (Classic) to Stream (on SharePoint) – Part 1

How this affects your organization:

Stream (on SharePoint) brings your users many of the capabilities of Stream (Classic) while allowing them to record and play videos directly in many everyday work and school apps such as Teams, Office.com, Yammer, Viva, PowerPoint, and SharePoint. In addition, Stream (on SharePoint) also enables you and your users to:

  • Easily manage video files with the same security, admin controls, multi-geo support, compliance (eDiscovery, legal hold, retention, and data loss prevention policies), permissions, and sharing controls as the rest of your files in SharePoint and OneDrive.
  • Record videos with advanced tools directly in the camera like background blur or replace, inking, text, audio only, and teleprompter.
  • Search for videos anywhere in Microsoft 365. You can now find videos and Teams meeting recordings across Microsoft 365 by searching keywords.
  • Find what you need quickly on the Stream start page in Office. The new start page shows recent, shared, and favorite videos, with playlists coming soon. (Note: The Stream start page doesn’t show you videos in Stream (Classic).)
  • View Teams Meeting Recordings with transcripts, chapters, timeline markers, speaker attribution, and comments.
  • Create custom page, site, and portal experiences to feature videos as part of your intranet and Viva Connections.
  • Share videos the same way you would any other file in Microsoft 365 with support for Guests, People in your Organization links, or unauthenticated external sharing with “anyone” links.
  • Get analytics per video, for all the videos in a site, or see who has watched your video.
  • Add videos to the Viva Connections Feed.
  • Use APIs based on the Microsoft Graph Files API for basic video file operations.

These benefits add up to ease of video management for admins and more productivity for your teams.

Learn more:

Below are links to more information about migration and Stream (on SharePoint):


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.