Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from February:
- OneDrive Web: Favorite/Unfavorite Files
- Meeting Recap on Outlook on the web (Updated)
- Viva Goals: Increased Functionality and Terminology Change of Team Field
- Viva Goals Administrator role for IT admins
- Creating Yammer External Networks Now Require Verified Admin Privileges
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
OneDrive Web: Favorite/Unfavorite Files
[MC519907 · Published Feb 23, 2023]: Adding files to Favorites is a great way to mark content of personal importance and can help you get to the content you’re looking for right away. We have made sure that the favorites experience is consistent across Microsoft 365 apps by building on top of the existing pinning and favorites experience. This release will include support for favoriting files from OneDrive web and Document Libraries.
This message is associated with Microsoft 365 Roadmap ID 117497
When this will happen:
Targeted Release: We will begin rolling out in early March and expect to complete rollout by mid-March.
Standard Release: We will begin rolling out in mid-March and expect to complete rollout by early April.
How this will affect your organization:
Users in your organization will be able to Favorite files from OneDrive Web and Document Libraries and easily access them from the Favorites pivot in the left nav. Users can Favorite/Unfavorite files using the Favorite/Unfavorite command in the context menu, command bar or by simply using the star icon which will show up on hover.
ADMINS – What you need to do to prepare:
There is no action required as this feature will be enabled automatically. We recommend updating any relevant training documentation as appropriate.
Meeting Recap on Outlook on the web (Updated)
[MC500906 · Published Jan 24, 2023 · Last updated Feb 23, 2023]: Updated February 23, 2023: We have updated the content below for clarity. Thank you for your feedback.
Meeting Recap is a new feature on Outlook on the web that allows meeting participants to quickly access meeting content, such as the meeting recording, easily from the calendar event. After a meeting has ended, users can open a meeting on their calendar to find links to meeting artifacts for easy access. The feature currently supports meetings scheduled using Microsoft Teams with the following exceptions:
- Meeting recordings started through auto-record in Teams will not appear in the recap.
- Teams channel meetings
- Meetings scheduled on group calendars.
- Ad-hoc meetings
Note: initially, only Transcript artifacts are supported, and we are working to expand this to cover more artifacts such as the meeting recording.
This message is associated with Microsoft 365 Roadmap ID 98805
When this will happen:
Targeted Release: We will begin rolling out in late January and expect to complete rollout by late February.
Standard Release: We will begin rolling out in late February and expect to complete rollout by late May.
How this will affect your organization: On the web version of Outlook, when meeting participants click on a meeting event in their calendar to view details, they may now find a link to various meeting content if they exist. E.g., if the meeting was recorded, a link to the recording will be accessible from the meeting invite from the calendar. Note that this is simply a link to the content and Outlook does not store any of the content as part of this feature. User access and permission to view the content such as the recording remain unchanged and controlled by the file owner.
ADMINS – What you need to do to prepare:
There is nothing you need to do to prepare at this time. You may want to update any relevant training documents as appropriate. For more information, please read this Outlook announcement.
Viva Goals: Increased Functionality and Terminology Change of Team Field
[MC520318 · Published Feb 24, 2023]: Viva Goals currently has a field named “type” while creating and filtering OKRs which designates where the OKR would be created. The terminology is now changing from “type” to “teams.” In addition to the name change, the functionality of the “teams” field will expand to include additional context and faster search capability as OKR owners assign a team to an OKR.
All OKRs created from the My OKRs page will now be set to unassigned by default. OKRs being created from a specific team or organization page will continue to have the current default of the selected team or the organization.
OKRs can continue to be created at an individual, team or at the organization level. An OKR can be co-owned by both a team and the organization so that an OKR can serve not only as companywide initiatives, but also team and organization initiatives.
When this will happen:
Roll out will begin in late February and is expected to be complete by early March.
How will this affect your organization:
With this update, users of Viva goals will continue to be able to create OKRs at an individual, team or the organization level. By default, when creating OKRs from the My OKRs page, the team will be set to “Unassigned”.
In all views where the term “type” existed will begin to be reflected as “teams.”
ADMINS – What you need to do to prepare:
There is nothing you need to do to prepare. You may want to update and relevant training documentation.
Viva Goals Administrator role for IT admins
[MC519906 · Published Feb 23, 2023]: Global Admins will now be able to assign a new role called ‘Viva Goals Administrator’ to the IT admins who are tasked with managing Viva Goals policy settings for the company.
When this will happen:
Standard Release: We will begin rolling out in late February 2023 and expect to complete it by early March 2023
How this will affect your organization:
Viva Goals Administrators can be assigned by Global admins from the Microsoft 365 Admin center. They are typically from the IT team (IT admins) and can manage the Viva Goals settings that apply to the entire company or tenant.
This role is optional. In the absence of a Viva Goals Admin, the Global admin can manage these Viva Goals settings for the company.
Some of the aspects that can be managed by Viva Goals Admins are,
- Create organizations or configure who can create organizations within Viva Goals.
- Enable or disable integrations that will be available for all Viva Goals organizations in the tenant.
- Control the URLs that can be embedded in Viva Goals Dashboards.
- In the near future (April 2023), they will also be able to administrate an organization on Viva Goals by granting themselves organization admin privileges.
ADMINS – What you need to do to prepare:
For more information on assigning roles in the Microsoft 365 admin center, see Assign admin roles.
Related content: Azure AD roles in the Microsoft 365 admin center
Creating Yammer External Networks Now Require Verified Admin Privileges
[MC520315 · Published Feb 24, 2023]: Creating external networks in Yammer and Viva Engage will now require verified admin privileges for reasons of security and system reliability.
When this will happen:
This update is now available.
How this will affect your organization:
- Creating a new external network can only be done by a verified admin.
- All newly provisioned Yammer or Viva Engage networks will have external network functionality disabled by default.
- Note: after 30 days a verified admin can create an external network.
ADMINS – What you need to do to prepare:
User experience improvements to support this change can be expected to be deployed in the coming weeks. If you have someone that is creating external networks today and is not a verified admin, you will need to promote them to verified or coordinate transition of responsibility.
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
