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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from November/December:

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center

Specific People Link (PSL) Support for Collaborative Notes

[MC694130 · Published Nov 29, 2023] With the launch of Collaborative Notes, Microsoft is also improving the shareable link type that is created by Collaborative Notes to help make meetings more effective and secure. The new Collaborative Notes file will now support a Specific people link (PSL) which offers more controlled access than People in your organization link (CSL). This change will automatically align the Collaborative Notes file link type with customer’s default setup. Customers who previously had Collaborative Notes disabled due to lack of PSL support can now enable and use the feature.

This message is associated with Microsoft 365 Roadmap ID 167328

When this will happen:

Targeted Release: Microsoft will begin rolling out early January 2024 and expect to complete rollout by late January 2024.

Standard Release: Microsoft will begin rolling out early February 2024 and expect to complete rollout by late February 2024.

How this will affect your organization:

If your tenant default is PSL, using Collaborative notes will now generate a PSL-type link. Existing notes in CSL will not be converted to PSL. Any new notes created will be PSL only if the scope of the tenant is PSL. If notes were created for a recurring series prior to PSL rolling out, those meetings continue to generate CSL links.

Although Collaborative Notes will generate a PSL-type link, external access and sharing aren’t supported.

Link TypeCollaborative Notes Permissions
Current: CSL (only people in your organization link)Anyone in the organization will have access to Collaborative Notes.
New: PSL (specific people link)This option is more restrictive and impedes broad internal sharing. Limitation: If you join a meeting with over 100 attendees, users will see a button to request access to notes.

Admins who disabled Collaborative Notes due to lack of PSL support can enable the feature via SharePoint PowerShell with:

Set-SPOTenant -IsCollabMeetingNotesFluidEnabled (boolean) You can read more about admin controls here: Manage Loop experiences (Loop app and Loop components) in SharePoint.

Copilot is available for eligible Windows 10 devices

[MC694624 · Published Nov 30, 2023] Today Microsoft started to roll out Copilot in Windows (in preview) to eligible, non-managed Windows 10 devices running Home and Pro editions of Windows 10, version 22H2. Devices on version 22H2 of Windows 10 Enterprise or Education, or Pro devices managed by organizations, will be included in a later rollout phase.

How this will affect your organization:

If your organization is considering a rollout of Copilot in Windows to all or some employees, this will help you evaluate and extend that experience to any workers still using Windows 10 devices.

What you need to do to prepare:

Microsoft will roll out this experience in phases using Controlled Feature Rollout (CFR) technology over several months. When Copilot is rolled out to managed devices, you will be able to manage Copilot access in Windows 10 using your preferred mobile device management (MDM) solution (such as Microsoft Intune) or Group Policy. For more details, please see our documentation on how to manage Copilot in Windows. (Note that when you remove access to Copilot for some users, they will not be able to use it and its icon will not appear on the taskbar.)

Additional information:

Note: Copilot in Windows is currently available in preview in select global markets. It is our intention to add additional markets over time.*Devices require > 4GB RAM and Display adapter that supports +720p resolution. If Microsoft detects that devices in your organization may have an issue, such as an application incompatibility, Microsoft may put a safeguard hold in place and not offer Copilot in Windows until that issue is resolved.

Reminder: Stream (Classic) retires on April 15, 2024, and all unmigrated videos will be deleted

[MC694086 · Published Nov 28, 2023]: Microsoft will retire Stream (Classic) on April 15, 2024 and all videos on Stream (Classic) will be deleted after the retirement date. Stream (Classic) has already been auto-disabled for end users, and admins can delay this change till the retirement date. Admins must migrate their tenant’s Stream (Classic) data to Stream (on SharePoint) before the retirement date to prevent data loss.

Note: GCC customers have a different retirement timeline. Timelines for WW as well as GCC tenants can be found here Migration & retirement timeline.

Stream (Classic)’s successor service, Stream (on SharePoint), entered general availability in October 2022. We recommend that you:

  1. Begin using Stream (on SharePoint)
  2. Direct your users to upload videos to SharePoint, Teams, OneDrive, and Yammer
  3. Put a plan in place for migration.

When this will happen:

April 15, 2024

What you need to do to prepare:

Migrating your content from Stream (Classic):

All your existing Stream (Classic) videos can be transferred to Stream (on SharePoint) to take advantage of Stream’s rich integration within Microsoft 365. To support your move to Stream (on SharePoint) we have created migration tools that allows you to transfer your videos to SharePoint while also bringing over metadata, links and permissions associated with your videos.

To begin using the migration tool please refer to our 3-part Migration guide here: Guide to migrate data from Stream (Classic) to Stream (on SharePoint)-Part 1 – Microsoft Stream | Microsoft Learn.

How this affects your organization:

Stream (on SharePoint) brings your users many of the capabilities of Stream (Classic) while allowing them to record and play videos directly in many everyday work and school apps such as Teams, Office.com, Yammer, Viva, PowerPoint, and SharePoint. In addition, Stream (on SharePoint) also enables you and your users to:

These benefits add up to ease of video management for admins and more productivity for your teams.

Learn more:

Below are links to more information about migration and Stream (on SharePoint):

SharePoint Add-In retirement in Microsoft 365

[MC693865 · Published Nov 27, 2023]  Since the release of SharePoint Add-Ins in 2013, Microsoft has evolved SharePoint extensibility using SharePoint Framework (SPFx) enabling you to write applications that can be used in Microsoft SharePoint, Viva Connections, and Microsoft Teams. With our continued investment in SharePoint Framework, Microsoft is retiring SharePoint Add-Ins.

Key Points:

  • Major: Retirement 
  • Timeline:
    • Starting July 1st, 2024, SharePoint Add-Ins cannot be installed from the public marketplace, also referred to as store by existing tenants. Installation from a private tenant catalog stays possible.
    • Starting November 1st, 2024, new tenants will not be able use SharePoint Add-Ins, regardless of their origin (public marketplace, private tenant catalog).
    • Starting April 2nd, 2026, Microsoft will remove the ability use SharePoint Add-Ins for existing tenants.
  • Action: Review and assess impact

How this will affect your organization

If your organization still uses SharePoint Add-Ins, they will no longer function after April 2nd, 2026. We recommend customers to port their customizations to SharePoint Framework (SPFx) and ask their solution vendors for updated solutions.

What you need to do to prepare

You will want to notify your Add-In users and developers. Update your user training and prepare your help desk.

For admins

Learn more

Help and support

Power Automate app changing name to “Workflows” within Microsoft Teams (Updated)

[MC671824 · Published Aug 29, 2023 · Last updated Nov 30, 2023] Updated November 30, 2023: We have updated the rollout timeline below. Thank you for your patience.

To provide a unified workflow experience within Microsoft Teams we will be merging the existing Workflows app with the Power Automate app. With this merger the Power Automate app will be changing its name to “Workflows”.

There will be no change to user experience within the app. Users will still be able to manage all their flows within the app along with browsing workflow templates or creating a new flow from scratch. Whether you have existing workflows in the Power Automate app or the Workflows app your workflows will persist in the new unified app. Users will still be able to configure new workflows through the various app entry points (tab, bot, message extension, message action, personal app).

This message is associated with Microsoft 365 Roadmap ID 131294

When this will happen:

Targeted Release: We will begin rolling out early October 2023 (previously mid-September) and expect to complete by mid-October 2023 (previously late September).

Standard Release: We will begin rolling out mid-October 2023 (previously late September) and expect to complete by early November 2023 (previously early October).

GCC Release: We will begin rolling out early November and expect to complete by mid-December 2023 (previously early November).

How this will affect your organization:

Power Automate app will be changing its name to “Workflows”. 

The app will be pre-installed for all Teams users when this merger is released. If users had uninstalled this app previously it will show for them again and they will need to uninstall. 

Teams Admin Center: If admins previously disabled the Power Automate app it will still remain disabled after the merger. However, if admins had previously disabled the old Workflow app, since that app no longer exists, they will need to go back into TAC and disable the new Workflows app.

What you need to do to prepare: Consider bringing awareness to your users about this change if your tenant uses the Power Automate app within Microsoft Teams. 

Microsoft Teams Voice isolation

[MC690921 · Published Nov 17, 2023] With “Voice isolation”, you can enjoy clear and uninterrupted calls or meetings, no matter where you are. This feature uses AI to filter out all background noise, including other people’s voices. By leveraging your voice profile, this advance noise suppression capability ensures only the user’s voice is transmitted. Whether you are in a busy office, a noisy cafe, or a crowded airport, you can communicate with confidence and clarity. “Voice isolation” is powered by our advanced deep learning, speech services, and audio processing technology, and it shows our dedication to solving user problems with AI and enhancing audio quality and experience.

This message is associated with Microsoft 365 Roadmap ID 125387

When this will happen:

Targeted Release: We will begin rolling out mid-January 2024 and expect to complete by mid-February 2024.

Standard Release: We will begin rolling out mid-February 2024 and expect to complete by late February 2024.

How this will affect your organization:

The Voice isolation feature will be enabled by default for your organization. End-users will need to enroll their voice profile via the Recognition tab under the Teams Global Device settings to enable the Voice isolation feature to have better audio input quality.

If you want to disable this feature for your organization, you will need to do so via PowerShell: Set-CsTeamsMeetingPolicy

What you need to do to prepare:

You should consider communicating this with your users and update training and documentation as appropriate.

Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.