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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from April:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


New Microsoft Teams for Web: Now generally available for Firefox, Safari, and Linux

[MC781587 · Published Apr 19, 2024]

Summary

Microsoft Teams for Web is now available for Firefox, Safari, and Linux users. It supports the latest three versions of Firefox and the latest two versions of Safari. Users can switch back to classic Teams for Web until mid-May 2024. No admin action is required before the rollout.

New Teams for Web on Firefox is available now on Windows, macOS, and Linux. 

New Teams for Web on Safari is available now on macOS.

Before this rollout, new Teams for Web was available on Microsoft Edge and Chrome for general audiences on Windows, macOS, and Linux.

When will this happen:

Available now. 

How this will affect your organization:

  • Supported versions include the latest three versions of Firefox and the latest two versions of Safari. 
  • Firefox and Safari users will be updated to new Teams for Web following the same timeline and experiences detailed in End of availability for classic Teams client – Microsoft Teams | Microsoft Learn
  • Teams for Web users on all browsers will still see the toggle to switch back to classic Teams for Web until mid-May 2024, even for tenants with their Teams update policy set in the Teams admin center to New Teams only

What you can do to prepare:

Visit the support article New Teams for Web – Overview and prerequisites | Microsoft Learn or download resources to learn how to get started with the new Teams.

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.


Plan for Change: Migrate classic Conditional Access policies

[MC781581 · Published Apr 19, 2024]

Summary

Azure AD Graph is retiring, and admins must migrate classic Conditional Access policies to Microsoft Graph by July 10, 2024. Failure to migrate will prevent new device enrollment and compliance via the Company Portal and Intune apps across various platforms.

Azure Active Directory (Azure AD) Graph has been deprecated since mid-2023 and is in its retirement phase to allow applications time to migrate to Microsoft Graph. As part of our ongoing efforts to prepare for this, we will be updating the Intune Company Portal infrastructure to move to Microsoft Graph. With this update, by July 10, 2024, admins must migrate classic Conditional Access (CA) to the new policies and disable or delete policies for the Company Portal and Intune apps to continue working.

How this will affect your organization:

If you are using classic Conditional Access policies, you will need to migrate these policies.

User impact: If you do not migrate your policies, users will not be able to enroll new devices via the Company Portal and they will not be able to make non-compliant devices compliant (if non-compliance is caused by a classic CA policy or a condition within a classic CA policy). This applies to:

  • Windows Company Portal
  • Intune Company Portal website
  • Android Company Portal
  • Intune app for Android Enterprise
  • Intune app for Android (AOSP)
  • iOS Company Portal
  • macOS Company Portal

What you need to do to prepare:

Before July 10, 2024, migrate your classic CA policies. For instructions, see Migrate from a classic policy – Microsoft Entra ID | Microsoft Learn. We have published a blog with these details and will provide any additional updates or changes to the timeline there: Support tip: Migrate classic Conditional Access policies


Updates to the Microsoft Copilot for Microsoft 365 user interface

[MC756008 · Published Mar 26, 2024 – Updated: Apr 19, 2024]

Summary

Microsoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by early May 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.

Updated April 19, 2024: We have updated the rollout timeline below. Thank you for your patience. Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early May.

Microsoft Copilot updates for Microsoft 365 User Interface
Figure 1 – Microsoft Copilot updates for Microsoft 365 User Interface

Microsoft Copilot for Microsoft 365 UI updates include:

  • Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft’s enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
  • Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft’s enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
    • To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
      • The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
      • The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
  • Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
  • Removing company branding/logo from the UI: Users will no longer see their company’s branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.

These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:

  • Copilot.microsoft.com
  • Copilot in Bing (bing.com/chat)
  • Copilot in Edge (sidebar)
  • Copilot in Windows
  • Mobile applications:
    • Microsoft Copilot
    • Microsoft Edge

The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.

The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.

When this will happen:

General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously mid-April).

How this will affect your organization:

These are UI updates only–they do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections.

What you need to do to prepare:

We recommend that you prepare your users by informing them of the UI updates.

Microsoft Copilot for Microsoft 365 adoption materials are available here: Microsoft Adoption: Copilot for Microsoft 365. 

Additional information


Copilot for Microsoft 365 with graph-grounded chat accessible through the Microsoft Copilot app in late March 2024

[MC761221 · Published Mar 29, 2024 – Updated: Apr 18, 2024]

Summary

Microsoft Copilot for Microsoft 365 with graph-grounded chat will be available to users with Copilot for Microsoft 365 licenses through the Microsoft Copilot app in mid-April 2024, and through the Microsoft Bing and Microsoft Start apps in mid-May 2024. Users with a Copilot for Microsoft 365 license will be able to access Copilot for Microsoft 365 with graph-grounded chat when they sign in to one of these apps with their work account (Entra ID).

Updated April 18, 2024: We have updated the rollout timeline below. Thank you for your patience.

Copilot for Microsoft 365 with graph-grounded chat will be available to users with Copilot for Microsoft 365 licenses through the Microsoft Copilot app (available on iOS and Android) in late March 2024. Graph-grounded chat will also be available to users with Copilot for Microsoft 365 licenses through the Microsoft Bing and Microsoft Start apps (available on iOS and Android)..

This message is associated with Microsoft 365 Roadmap ID 384868

When this will happen:

General Availability:

  • Mid-April 2024 (previously late March): Available through the Microsoft Copilot app.
  • mid-May 2024 (previously early May): Available through the Microsoft Bing and Microsoft Start apps.

How this will affect your organization:

Users with a Copilot for Microsoft 365 license will be able to access Copilot for Microsoft 365 with graph-grounded chat when they sign in to one of these apps with their work account (Entra ID).

What you need to do to prepare:

To provide Copilot for Microsoft 365 with graph-grounded chat through one of these mobile apps, deploy the desired app and have users with Copilot for Microsoft 365 licenses sign in with their work account (Entra ID). The Microsoft Copilot, Bing, and Start apps are Microsoft Intune protected apps. Learn more about how users can access Microsoft Copilot on mobile apps, and they can be managed as Intune protected apps, from our documentation: Copilot on mobile.


Microsoft Syntex: New autofill columns

[MC779843 · Published Apr 18, 2024] 

Summary

Microsoft Syntex introduces autofill columns for SharePoint document libraries, enabling file content processing and response saving to columns. It will roll out worldwide from mid-May to early June 2024. Users can configure prompts for this feature, which requires Azure subscription and admin center setup.

Microsoft Syntex will soon deliver a new Microsoft SharePoint document library enhancement called autofill columns that allows a prompt to be set on a library column that will process the file’s contents and save the response to the associated column. The prompt can be configured to extract information from the file or to generate a response based on the analysis of its contents.

This message is associated with Microsoft 365 Roadmap ID 389375.

When this will happen:

General availability (Worldwide): We will begin rolling out mid-May 2024 and expect to complete by early June 2024.

How this will affect your organization:

Users will be able to configure prompts on document library columns to process files created or uploaded to the library.

To start using autofill columns, visit the Content processing setup page in the Microsoft 365 admin center and connect your Azure subscription to enable pay-as-you-go billing. Then, configure the sites where you would like to have this setting available. By default, the setting is on for all sites. Once enabled, users will be able to manually configure a prompt on a new or existing column – and test it on a library file before saving the change.

New Autofill Columns in Microsoft Syntex
Figure 2 – New Autofill Columns in Microsoft Syntex

After saving, new uploaded files will be processed. To process existing library files, users can select the desired files and process them with the Autofill command from the three-dot menu:

Process Existing Files
Figure 3 – Process Existing Files

What you need to do to prepare:

After the feature has rolled out, you can manage its availability to your users in the Microsoft 365 admin center.

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more

Configure Microsoft Syntex for pay-as-you-go billing – Microsoft Syntex | Microsoft Learn

Overview of autofill columns Microsoft Syntex – Microsoft Syntex | Microsoft Learn


Microsoft SharePoint Online and Microsoft Stream: New video page templates

[MC778787 · Published Apr 16, 2024]

Summary

New video page templates are coming to Microsoft SharePoint Online and Microsoft Stream, with a rollout starting in April 2024 for Targeted Release and June 2024 for General Availability. Users will be able to create video pages and news posts directly from the Stream web app. No admin action is required before the rollout.

In Microsoft SharePoint Online and Microsoft Stream, we will release new video page templates for presenting video.

This message is associated with Microsoft 365 Roadmap ID 124823.

When this will happen:

Targeted Release: We began rolling out early April 2024 and expect to complete by late May 2024.

General Availability (Worldwide, GCC, GCC High, DoD, USSec, USNat): We will begin rolling out early June 2024 and expect to complete by late June 2024.

How this will affect your organization:

In SharePoint, users will see the new video page templates in the site template menu for both Pages and News.

For the first time ever, a user will soon be able to create a page outside of SharePoint for videos stored on a SharePoint site where a user has editing access:

  1. In the Stream web app, a user with the required editing access can select the new Create video news post button under the Share dropdown menu.
  2. The user can review the new templates and then select Choose template.
  3. After selecting Choose template, the user will land on the page draft on the site where the video is stored.
  4. The user can create a SharePoint page or news post, highlight the desired video(s), and include related documents.

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout.

You might want to notify users, update your user training, and prepare your help desk. We will update this comm before rollout with revised documentation.


SharePoint: Manage your organization’s brand in the new brand center preview

[MC778783 · Published Apr 16, 2024]

Summary

The new SharePoint Brand Center, rolling out from mid-April to June 2024, offers centralized management of brand assets across sites and pages. Global administrators need to activate the Brand Center app in the Microsoft 365 admin center, which requires Public CDN use. Steps vary based on current tenant configuration.

We’re introducing new branding and management capabilities that you can use to improve consistency across your sites and pages.

Our new SharePoint brand center will create a centralized branding management application that will empower your brand managers or designated users to empower site owners to create and manage the brand assets needed to customize SharePoint and Viva Connections.

This change is associated with Microsoft 365 Roadmap ID: 124838

When will this happen:

Preview: we will begin rolling out in mid-April 2024 and expect to complete by June 2024.

How will this affect your organization

The new SharePoint brand center will unlock the ability to manage your organization’s brand assets in a single location.

To enable the new brand center the global administrator will need to perform a set of simple steps in the Microsoft 365 admin center to create/activate the Brand center app. The brand center app requires the use of Public CDN.

The brand center administrative experience will identify the site containing your organization’s current organization asset libraries if utilized and use this site as the basis for your brand center. If you are not using the organization asset library feature, we will prompt you to create a new site to be identified as your brand center.

Once you enable the enable the SharePoint brand center for your organization, this will enable the custom fonts feature to be utilized within SharePoint and Viva Connections. See more in the Message Center post for Custom Fonts.

To enable the SharePoint brand center the global administrator will need to perform a few simple steps in the Microsoft 365 admin center to create/activate the Brand center app. The steps required depend on your current tenant configuration.

Brand Center management in Microsoft SharePoint
Figure 4 – Brand Center management in Microsoft SharePoint

Option 1: Your tenant does not currently utilize the SharePoint Organization Assets feature.

For this scenario, the global administrator will need to perform the following steps to create the Brand center app.

  1. In the admin center, go to Settings > Org settings.
  2. Select Brand center (preview).
  3. Choose site name for the Brand Center site – Suggested “Brand Guide”.
  4. Read and give consent to the use of Public CDN in your tenant for the Brand center.
  5. Create the site and configure Public CDN in your tenant.
  6. Add site owners to the Brand center site you created and share the link to the site to those owners to unlock the Brand center app.

Option 2: Your tenant uses the SharePoint Organization Assets feature with Private CDN.

For this scenario, the global administrator will need to perform the following steps to create the Brand center app.

  1. In the admin center, go to Settings > Org settings.
  2. Select Brand center (preview).
  3. The Brand center recognizes your existing organization assets site location and will utilize this as the location for the Brand center app.
  4. Read and give consent to the use of Public CDN in your tenant for the Brand center.
  5. Activate Public CDN in your tenant.
  6. Copy and share the link to the Brand center site/app to your site owners to unlock the Brand center app.

Option 3: Your tenant uses the SharePoint Organization Assets feature with Public CDN.

For this scenario, the global administrator will need to perform the following steps to create the Brand center app.

  1. In the admin center, go to Settings > Org settings.
  2. Select Brand center (preview).
  3. The Brand center recognizes your existing organization assets site location and will utilize this as the location for the Brand center app.
  4. Activate the Brand center app for your organization.
  5. Copy and share the link to the Brand center site/app to your site owners to unlock the Brand center app.

Once you have completed the setup of your SharePoint brand center, you can manage access to the brand center app by customizing the site permissions of the brand center site. Site owners will have access to the brand center app.

SharePoint Brand Center (Preview)
Figure 5 – SharePoint Brand Center (Preview)

Copy and share the link to the Brand center site/app to your site owners to unlock your brand asset management for your organization.

What you need to do to prepare Take the appropriate steps to ensure the experience is configured for your organization.


SharePoint: Introducing custom fonts for SharePoint preview

[MC778781 · Published Apr 16, 2024]

Summary

SharePoint is introducing custom fonts for its brand center, allowing brand managers to upload and manage custom font packages for use within SharePoint and Viva Connections. This feature will roll out from mid-April to June 2024 and will initially support various site components, with more to be added later. Preparation may include updating training and documentation.

With our new SharePoint brand center we are introducing the ability to use custom fonts to express your organization’s brand and creative expression in your sites and pages. Once the SharePoint brand center has been enabled in your organization, you will unlock the power of custom fonts within SharePoint and Viva Connections.

This change is associated with Microsoft 365 Roadmap ID: 375490

When will this happen:

Preview: we will begin rolling out in mid-April 2024 and expect to complete by June 2024.

How will this affect your organization

The custom fonts feature for the SharePoint brand center enables the use of custom fonts within SharePoint and Viva Connections Desktop experiences. Your organization’s designated brand manager will upload, create, and manage your organization’s brand assets, including organization fonts, in the brand center app making them available for use in the Change the Look experience to apply. Brand managers, who are the site owners of the Brand center site, will upload and manage your organization fonts in the Brand fonts library of the SharePoint brand center app. After uploading and making a brand font visible for use the brand manager will be able to create custom font packages to utilize these fonts within SharePoint and Viva Connections Desktop.

Brand Center in Microsoft SharePoint
Figure 6 – Brand Center in Microsoft SharePoint

A font package is a combination of two font families that will be applied to the experiences uniformly as designated by the brand manager using the font package creation tool. Microsoft provides a set of 8 font packages available for use with no need to configure a font package in the brand center app. 

Custom Fonts for SharePoint Preview
Figure 7 – Custom Fonts for SharePoint Preview

Microsoft provided default font packages:

  • Microsoft default: Segoe UI
  • Amasis Pro
  • Aptos-Aptos Serif
  • Georgia Pro Condensed-Verdana Pro Condensed
  • Office: Aptos Display-Aptos
  • Sitka Heading-Sitka Text
  • Verdana Pro-Georgia Pro
  • Walbaum-Trade Gothic Next

Note: In multi-geo environments custom fonts and the brand center app are configured in the primary geo. Custom fonts will be available in any additional geo where SharePoint Organization Asset Libraries (OAL) are utilized and Public CDN is enabled. If there are no OAL or public CDN in the geo, the custom fonts feature will not be enabled in the Change the Look experience for sites in that geo location. Creating a custom font package in the SharePoint brand center app will enable the “From your organization” section of the Change the Look > Font(preview) experience.

Font Options in Microsoft SharePoint Brand Center
Figure 8 – Font Options in Microsoft SharePoint Brand Center

With this initial preview custom fonts will be supported in the following:

  1. Site header – site title
  2. Hub header – hub title
  3. Navigation (hub and site) – links and labels
  4. News web part
  5. Page title region
  6. Quick links web part
  7. Button
  8. Dashboard for Viva Connections
  9. Image web part
  10. Site header – finish
  11. Section heading
  12. Hero web part
  13. Sites web part
  14. People web part
  15. Call to action web part
  16. Text web part (RTE)
  17. All web part titles (from Microsoft)

Over the coming months additional components will add support for custom fonts and will be communicated through the Message Center.

What you need to do to prepare

You may consider updating your training and documentation as appropriate.

To learn more about Multi-Geo, review: Multi-Geo Capabilities in OneDrive and SharePoint


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.