888-682-5765 info@totalsol.com

Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from April:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Microsoft Teams: Meeting recordings are now saved in organizer’s Microsoft OneDrive

[MC772558 · Published Apr 8, 2024]

Summary

Microsoft Teams meeting recordings will now be saved to the organizer’s OneDrive by default, with rollout dates varying from mid-May to late August 2024, depending on the service availability. Admins can use PowerShell policy ‘TeamsRecordingRollOutPolicy’ for special cases. No significant user impact is expected, but admins may need to update documentation.

We are rolling out a change to Microsoft Teams meetings recordings, which will be saved by default to the meeting organizer’s Microsoft OneDrive account. (Now, meeting recordings are saved to the OneDrive account for the person who initiates the recording.)

This message is associated with Microsoft 365 Roadmap ID 116251.

When this will happen:

General Availability (Worldwide): We will begin rolling out mid-May 2024 and expect to complete by late May 2024.

General Availability (GCC): We will begin rolling out mid-June 2024 and expect to complete by late June 2024.

General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.

How this will affect your organization:

This rollout will ensure recordings are governed by the organizer’s meeting setup and policies, like other meeting artifacts (meeting invitation, transcript, and so on). If the organizer does not have OneDrive provisioned, the OneDrive account is out of capacity, or the recording fails to upload successfully, the recording will be accessible from the recording link in the meeting chat (current behavior for these cases).

This rollout will also be supported by the PowerShell user-level policy TeamsRecordingRollOutPolicy that admins can use for special situations to continue to save recordings in the recoding initiator’s OneDrive account. For example, when existing workflows need to be migrated or when Teams accounts have delegate permissions, and so on.

This rollout will not have any significant end user impact. From an IT admin perspective, the rollout will drive better compliance and may need some oversight because the change is desirable.

What you need to do to prepare:

To temporarily override this rollout, use the PowerShell policy TeamsRecordingRollOutPolicy. Three months after the rollout, we will stop honoring the override policy, to ensure consistent storage.

This rollout will happen automatically by the specified date with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.

We will update this comm before rollout with revised documentation.


SharePoint 2013 workflow retirement (Updated)

[MC542767 · Published Apr 17, 2023 – Updated: Apr 12, 2024]

Summary

SharePoint 2013 workflows will be retired with new tenants affected from April 2, 2024, and existing tenants from April 2, 2026. Organizations should transition to Power Automate or other solutions, prepare users, and utilize resources like the Microsoft 365 Assessment tool for migration.

Updated April 12, 2024: This update serves as a reminder regarding the upcoming retirement scheduled for April 2, 2026.

Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint, but all the productivity services you use with Microsoft 365 and beyond. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2013 workflows.

When this will happen:

  • Starting April 2nd, 2024, SharePoint 2013 workflows will be turned off for any newly created tenants.
  • Starting April 2nd, 2026, Microsoft will remove the ability to run, or create and execute SharePoint 2013 workflows for existing tenants.

How this will affect your organization

If your organization still uses SharePoint 2013 workflows, they will no longer function after April 2nd, 2026. We recommend customers to move to Power Automate or other supported solutions.

What you need to do to prepare

You will want to notify your users, workflow developers and site owners. Update your user training and prepare your help desk.

For admins

Note: There will not be an option to extend SharePoint 2013 workflow beyond April 2nd 2026.

Learn more: Detailed support article with additional resources. 


SharePoint Add-In retirement in Microsoft 365 (Updated)

[MC693865 · Published Nov 27, 2023 – Updated: Apr 12, 2024]

Summary

Microsoft is retiring SharePoint Add-Ins by April 2, 2026. Installations from the public marketplace will end on July 1, 2024, and new tenants won’t be able to use them starting November 1, 2024. Organizations should migrate to SharePoint Framework (SPFx) and prepare for the transition.

Updated April 12, 2024: This update serves as a reminder regarding the upcoming retirement scheduled for April 2, 2026.

Since the release of SharePoint Add-Ins in 2013, Microsoft has evolved SharePoint extensibility using SharePoint Framework (SPFx) enabling you to write applications that can be used in Microsoft SharePoint, Viva Connections and Microsoft Teams. With our continued investment in SharePoint Framework, Microsoft is retiring SharePoint Add-Ins.

Key Points:

  • Major: Retirement 
  • Timeline:
    • Starting July 1st, 2024, SharePoint Add-Ins cannot be installed from the public marketplace, also referred to as store by existing tenants. Installation from a private tenant catalog stays possible.
    • Starting November 1st, 2024, new tenants will not be able use SharePoint Add-Ins, regardless of their origin (public marketplace, private tenant catalog).
    • Starting April 2nd, 2026, Microsoft will remove the ability use SharePoint Add-Ins for existing tenants.
  • Action: Review and assess impact

How this will affect your organization

If your organization still uses SharePoint Add-Ins, they will no longer function after April 2nd, 2026. We recommend customers to port their customizations to SharePoint Framework (SPFx) and ask their solution vendors for updated solutions.

What you need to do to prepare

You will want to notify your Add-In users and developers. Update your user training and prepare your help desk.

For admins

Learn more

Help and support


Azure ACS retirement in Microsoft 365 (Updated)

[MC693863 · Published Nov 27, 2023 – Updated: Apr 12, 2024]

Summary

Microsoft is retiring SharePoint Add-Ins by April 2, 2026. Installations from the public marketplace will end on July 1, 2024, and new tenants won’t be able to use them starting November 1, 2024. Organizations should migrate to SharePoint Framework (SPFx) and prepare for the transition.

Updated April 12, 2024: This update serves as a reminder regarding the upcoming retirement scheduled for April 2, 2026.

Since the release of SharePoint Add-Ins in 2013, Microsoft has evolved SharePoint extensibility using SharePoint Framework (SPFx) enabling you to write applications that can be used in Microsoft SharePoint, Viva Connections and Microsoft Teams. With our continued investment in SharePoint Framework, Microsoft is retiring SharePoint Add-Ins.

Key Points:

  • Major: Retirement 
  • Timeline:
    • Starting July 1st, 2024, SharePoint Add-Ins cannot be installed from the public marketplace, also referred to as store by existing tenants. Installation from a private tenant catalog stays possible.
    • Starting November 1st, 2024, new tenants will not be able use SharePoint Add-Ins, regardless of their origin (public marketplace, private tenant catalog).
    • Starting April 2nd, 2026, Microsoft will remove the ability use SharePoint Add-Ins for existing tenants.
  • Action: Review and assess impact

How this will affect your organization

If your organization still uses SharePoint Add-Ins, they will no longer function after April 2nd, 2026. We recommend customers to port their customizations to SharePoint Framework (SPFx) and ask their solution vendors for updated solutions.

What you need to do to prepare

You will want to notify your Add-In users and developers. Update your user training and prepare your help desk.

For admins

Learn more

Help and support


Microsoft Purview | New eDiscovery Hold reports

[MC776192 · Published Apr 12, 2024] 

Summary

Microsoft Purview is introducing a new tenant-wide Hold report in eDiscovery (Premium), rolling out from mid-April to end of April 2024 globally, and from late May to late June 2024 for GCC, GCCH, and DoD. This report will provide information on all hold policies within eDiscovery cases. Organizations need a subscription supporting Purview eDiscovery (Premium) to access it. Users should prepare by updating workflows and training eDiscovery users. Learn more at Microsoft Learn links provided in the message.

Coming soon: For Microsoft Purview, we will release a tenant-wide Hold report in eDiscovery (Premium).

This message is associated with Microsoft 365 Roadmap ID 93268 and Roadmap ID 93269.

When this will happen:

General Availability (Worldwide): We will begin rolling out mid-April 2024 and expect to complete by end of April 2024.

General Availability (GCC, GCCH, DoD): We will begin rolling out late May 2024 and expect to complete by late June 2024.

How this will affect your organization:

The Hold report in eDiscovery (Premium) will let users with eDiscovery Administrator and eDiscovery Manager permissions access a built-in report with information on all hold policies associated with eDiscovery cases in the Microsoft Purview compliance portal. This includes eDiscovery holds associated with eDiscovery (Standard) and eDiscovery (Premium) cases. The Hold report lists all locations that are part of a tenant’s hold policies (whether enabled or disabled). The Hold report currently doesn’t show custodian association for each data source but will show the location.

Your organization must have an organization subscription that supports Purview eDiscovery (Premium) to generate and access the Hold report. eDiscovery Managers can only view Hold reports related to the cases they are a member of. The Hold report will be available under the Reports tab in eDiscovery (Premium):

eDiscovery in Microsoft Purview
Featured Image 1 – eDiscovery in Microsoft Purview

Use the Group option to group eDiscovery holds from eDiscovery (Standard) cases using group by Case Type. Use Customize options to select case type options and display Standard or Premium (case type column not shown here):

eDiscovery in Microsoft Purview Group Options
Featured Image 2 – eDiscovery in Microsoft Purview Group Options

What you need to do to prepare:

  • Assess if the rollout will change your organization’s eDiscovery workflow. If so, update internal documentation and provide training to all eDiscovery users in your organization.

Learn more


Microsoft Teams: Updated Copilot for Teams meetings controls (Updated)

[MC772553 · Published Apr 12, 2024]

Summary

Microsoft Teams is updating Copilot meeting controls, with enforceable policies for using Copilot with transcription post-meeting. Changes include new wording and descriptions for settings in the Teams admin center and meeting options. Rollout begins late April 2024, with completion by early May 2024. Admins should update policies and inform users.

Updated April 12, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon: We are excited to announce that the Microsoft Teams meeting policies for Copilot will be enforceable. You will be able to require Copilot to be used with a standard transcript that is retained after the meeting ends. Before the rollout, meeting organizers could override any Copilot meeting policies. We have also refreshed the Copilot controls in the Teams admin center (TAC) and the meeting options with new wording and descriptions that help clarify what each setting does for you and your users. The new meeting option values are designed to separate Copilot from transcription, making it easier for meeting organizers to understand exactly how Copilot works during and after a meeting.

When this will happen:

General Availability (Worldwide): We will begin rolling out late April 2024 and expect to complete rollout by early May 2024.

How this will affect your organization:

Before the rollout, the TAC Copilot setting options were:

Copilot

  • On with transcript
  • On

These options set the defaults for Copilot in meetings.

After the rollout, the TAC Copilot setting options will be:

Copilot

  • On only with transcript
  • On

If On only with transcript is selected, users with this policy assigned will only be able to organize meetings in which Copilot requires standard transcription to be turned on. 


Before the rollout, the Copilot meeting options were:

Copilot

  • Without transcription
  • With transcription

After the rollout, the Copilot meeting options will be:

Allow Copilot

  • Only during the meeting
  • During and after the meeting

The new meeting options are functionally the same as before the rollout. Learn more at Use Copilot without recording a Teams meeting – Microsoft Support.


How these controls work together

  • If you set Copilot to On only with transcription, then the Copilot meeting option will be locked to During and after the meeting for meeting organizers. For Copilot to be used, transcription must be activated by a meeting participant with permission to transcribe.
  • If you set Copilot to On, then the Copilot meeting option will be Only during the meeting by default. Meeting organizers can change the meeting option value to During and after the meeting to require transcription to be turned on for Copilot.

What you need to do to prepare:

If you want to allow users to use Copilot without turning on transcription, you must change the Copilot meeting policy value to On in the TAC.

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more


Microsoft Teams: Archive channels (Updated)

[MC696576 · Published Dec 7, 2023 – Updated: Apr 12, 2024]

Summary

Microsoft Teams now allows channel owners and administrators to archive channels for paused or completed projects. Archiving a channel will make it unavailable in the teams and channels list, and no actions will be allowed on it. The rollout is expected to begin in late February 2024 and complete by late April 2024. Channel members can still access and read through the channel content, but cannot take any actions. It is recommended to communicate with teams and channel owners to utilize the archive channel capability to keep the channel in read-only mode.

Updated April 12, 2024: We have updated the rollout timeline below. Thank you for your patience.

For a paused or completed project where owners want to preserve channel content, but no longer want to keep the channel active, they can archive channels now!

Archiving channels will be available for Teams users. You, as a channel owner or administrator can archive a channel you own. By archiving the channel, it will not be available in your and channel members teams and channels list anymore and no more actions will be allowed on the channel like messaging, reacting, commenting, editing etc. In case, you want, you can unarchive the channel as well, by going to manage teams > channels. Team members can hoist the channel in their left rail even after archival.

This message is associated with Microsoft 365 Roadmap ID 123769

When this will happen:

Targeted Release: We will begin rolling out late February 2024 (previously early February) and expect to complete by mid-March 2024 (previously mid-February).

Worldwide: We will begin rolling out mid-March 2024 (previously mid-February) and expect to complete by late April 2024 (previously early April).

How this will affect your organization:

Channel owners and administrators can now archive channels to avoid any activity on them and can restore if needed. Channel members will not be able to take actions on the channel like messaging, reacting, commenting, editing etc., but they can still access and read through the channel content. 

What you need to do to prepare: Communicate teams and channel owners to utilize archive channel capability to keep the channel in read-only mode. 


Microsoft Teams: Save meeting content with collaborative annotations as a Microsoft Whiteboard

[MC775345 · Published Apr 11, 2024]

Summary

In Microsoft Teams, presenters can enable annotations during screen sharing, allowing all participants to collaborate live. Meeting content with annotations can be saved as a Microsoft Whiteboard, accessible for continued collaboration post-meeting. Rollout begins late May 2024, with no admin action required.

In Microsoft Teams, collaborative annotations enable meeting participants with the presenter role to enable annotations after sharing their screen. This allows everyone in the meeting to draw, add a note, react, highlight text, and more to share their thoughts right on the content, live with everyone else. Participants sharing their screen will have the ability to save content with collaborative annotations as a Microsoft Whiteboard, enabling all meeting participants to revisit this content and continue collaborating after the meeting.

This message is associated with Microsoft 365 Roadmap ID 109573

When this will happen:

General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out in late May 2024 and expect to complete by late June 2024.

How this will affect your organization:

Saving meeting content with collaborative annotations as a Whiteboard is available on desktop (Microsoft Windows and Mac). When users who share their screen in Teams meetings and select Start annotation in the presenter toolbar, they will see a new Save button in the Whiteboard toolbar that will allow users to capture all annotations from the meeting in one Whiteboard file.  Capture your annotations and view them in the Whiteboard:

Microsoft Teams Meeting Notes (Collaborative Annotations)
Figure 3 – Microsoft Teams Meeting Notes (Collaborative Annotations)

View all your saved snapshots from the meeting in a Whiteboard:

Microsoft Teams Meeting Notes Screenshots
Figure 4 – Microsoft Teams Meeting Notes Screenshots

What you need to do to prepare:

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate. 

Learn more: Use annotation while sharing your screen in Microsoft Teams – Microsoft Support (We will update this comm before rollout with revised documentation) Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022)


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.