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Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. Microsoft are highlighting a few of the Microsoft announced upcoming updates from April:

[use the jump links to go to each update directly]

Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.

* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center


Microsoft Teams: Explicit transcription consent to transcribe meetings

[MC764456 · Published Apr 1, 2024]

Summary

Microsoft Teams will require explicit consent from participants for transcription during meetings if the policy ‘get recording and transcription consent’ is turned on. This will roll out worldwide between April and July 2024. Admins should ensure the policy is on. Participants who do not consent cannot unmute, turn on their cameras, or share content during the meeting.

You can hold a Microsoft Teams meeting that requires everyone’s consent in order to be transcribed. For tenants or user groups who turned on the policy get recording and transcription consent, all meetings will require explicit consent from participants when the transcription is started. 

This message is associated with Microsoft 365 Roadmap ID 389368

When this will happen:

Worldwide, GCC: Microsoft will begin rolling out late April 2024 and expect to complete by early July 2024.

GCC High: Microsoft will begin rolling out late May 2024 and expect to complete by early June 2024.

DoD: Microsoft will begin rolling out late June 2024 and expect to complete by early July 2024.

How this will affect your organization: If your tenant turns on the policy get recording and transcription consent, meetings organized by users within the tenant will require participants’ agreement to be transcribed when transcription is started. Participants can agree or disagree to be transcribed. If participants do not consent, they cannot unmute, turn on their camera, or share content during the meeting.

Microsoft Teams: Explicit transcription consent to transcribe meetings
Figure 1 – Microsoft Teams: Explicit transcription consent to transcribe meetings

Get additional information about viewing live transcription in Microsoft Teams meetings.

What you need to do to prepare:

To prepare, admins should make sure the policy get recording and transcription consent is on. 

Additional information


Microsoft Purview | Insider Risk Management: Microsoft Copilot for Security Alert Summary

[MC767476 · Published Apr 3, 2024]

Summary

Microsoft Purview Insider Risk Management will soon include Microsoft Copilot for Security to summarize alerts and expedite data security investigations. Public preview begins in April 2024, with general availability in May. Users need Copilot for Security licenses and specific permissions to use this feature.

Coming soon to public preview, Microsoft Copilot for Security is embedded in Microsoft Purview Insider Risk Management to summarize alerts and help accelerate data security investigations.

This message is associated with Microsoft 365 Roadmap ID 389147.

When this will happen:

Public Preview: Microsoft will begin rolling out early April 2024 and expects to complete by late April 2024.

General Availability: Microsoft will begin rolling out early May 2024 and expects to complete by late May 2024.

How this will affect your organization:

Copilot in Insider Risk Management summaries help investigators quickly gain context into key details, like user intent and timing of risky activities that may lead to a data security incident, enabling you to tailor your investigation with those specific dates in mind and quickly pinpoint key risks. Example of an Alert summary:

Microsoft Purview: Microsoft Copilot for Security Alert Summary
Figure 2 – Microsoft Purview: Microsoft Copilot for Security Alert Summary

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Microsoft Purview Insider Risk Management correlates various signals to identify potential malicious or inadvertent insider risks, such as IP theft, data leakage and security violations. Insider Risk Management enables customers to create policies based on their own internal policies, governance and organizational requirements. Built with privacy by design, users are pseudonymized by default, and role-based access controls and audit logs are in place to help ensure user-level privacy.


Microsoft Purview | Insider Risk Management: Copilot for Security capabilities

[MC767478 · Published Apr 3, 2024]

Summary

Microsoft Purview’s integration with Copilot for Security will improve security incident investigations starting early April 2024, offering enhanced visibility and user risk context, with no admin action required before rollout.

Coming soon: Microsoft Purview capabilities in Microsoft Copilot for Security will enhance the efficiency of security incident investigations, significantly cutting down on the time required and revealing key insights that might otherwise go unnoticed.

This message is associated with Microsoft 365 Roadmap ID 389143.

When this will happen:

General Availability Worldwide: Microsoft will begin rolling out early April 2024 and expect to complete by late April 2024.

How this will affect your organization:

With Microsoft Purview capabilities in Copilot for Security, your security teams gain unprecedented visibility across the security data. The user insights from Microsoft Purview Insider Risk Management allow your security team with Insider Risk Management role permissions to quickly gain context on the risk associated with users involved in a security incident. Example:

  • You can ask about the risk associated with a user involved in an incident.
  • You can request a summary of an alert from Copilot to help you determine a course of action.
  • You can access details about the user’s activities, including their operations and actions over a specific time frame, identifying instances of data leakage or exfiltration, analyzing sequential activities performed by the user, and detecting any signs of anomalous or unusual behavior.

Learn more:Microsoft Purview prompts and promptbooks in Copilot for Security.

Example showing the prompt and response from Copilot about the risk associated with a user:

Microsoft Purview: Copilot for Security capabilities
Figure 3 – Microsoft Purview: Copilot for Security capabilities

What you need to do to prepare:

To access Microsoft Purview Insider Risk Management capabilities in Copilot for Security:

  • You must comply with licensing requirements and permissions for Microsoft Copilot for Security. Learn more: Microsoft Security Copilot documentation | Microsoft Learn
  • Your organization should be enrolled in Microsoft Purview Insider Risk Management, and you need to have the Insider Risk Management role permissions to access the data.

Microsoft Purview Insider Risk Management correlates various signals to identify potential malicious or inadvertent insider risks, such as IP theft, data leakage, and security violations. Insider Risk Management enables customers to create policies based on their own internal policies, governance, and organizational requirements. Built with privacy by design, users are pseudonymized by default, and role-based access controls and audit logs are in place to help ensure user-level privacy.

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your admins about this change and update any relevant documentation as appropriate.

Learn more:


Microsoft Copilot in Intune is available in Public Preview

[MC767698 · Published Apr 4, 2024]

Summary

Microsoft Copilot in Intune is now in public preview, offering AI insights for quicker issue resolution and optimized policy settings. It assists with policy management and device troubleshooting. Preparation involves learning about Microsoft Copilot for Security and starting with Copilot for Security and Copilot in Intune. Early Access customers must transition after six months.

Microsoft Intune is introducing news ways to help protect organizations, drive productivity and simplify IT and Security operations with Microsoft Copilot.

Copilot in Intune, an embedded experience in Intune admin center, is available in public preview as of April 1, 2024.

How this will affect your organization:

Microsoft Copilot in Intune provides AI powered insights to resolve end user issues faster and ensure policies and settings are configured to optimize business outcomes. Currently, Copilot in Intune can help you with the following scenarios:

  • Policy and setting management 
  • Device details and troubleshooting

What you need to do to prepare:

Copilot in Intune is powered by Microsoft Copilot for Security. To learn how to access Copilot capabilities in Microsoft Intune:

Note: If you are an Early Access customer for Copilot for Security, your program license will continue through the six-month duration from when you started. Your tenant admin has the option to migrate to the generally available product experience or remain on the early access product experience. At the end of your six-month Early Access license, your Copilot for Security license will expire, and you will need to purchase Security Compute Units (SCUs) to continue using Copilot for Security.


High Volume Email for Microsoft 365 Public Preview

[MC765811 · Published Apr 2, 2024] 

Summary

Microsoft 365 is introducing High Volume Email (HVE) for large-scale internal communications, allowing up to 100,000 recipients per day at no cost during Public Preview. It integrates with business applications and will feature a dedicated page and reports in the Exchange admin center. Rollout begins April 2024. No immediate action is required for preparation.

Exchange Online is designed with email sending limits that are determined by three key factors: Recipient Rate Limit, Recipient Limit, and Message Rate Limit. Microsoft is excited to announce High Volume Email (HVE) for Microsoft 365, which caters to customers who have needs beyond these limits. HVE uses a transactional model, where cost is based on the number of sent emails. During Public Preview, HVE is provided at no cost, and allows up to 100,000 recipients per day per customer. HVE is specifically designed for large-scale internal communications, seamlessly integrating with business applications and devices to facilitate mass mailing needs.

Email for Microsoft 365 Public Preview: Set Up Information
Figure 4 – Email for Microsoft 365 Public Preview: Set Up Information
High Volume Email Settings
Figure 5 – High Volume Email Settings

This message is associated with Microsoft 365 Roadmap ID 382633.

When this will happen:

Preview: Microsoft will begin rolling out early April 2024 and expects to complete by late April 2024.

Worldwide: Microsoft will begin rolling out late September 2024 and expects to complete by early October 2024

How this will affect your organization:

A new page for HVE will appear under Mail Flow in the left-hand nav of the Exchange admin center. This page enables admins to create and manage Mail User accounts that are enabled for HVE. These accounts will use a dedicated SMTP endpoint for sending email using HVE.

Additionally, a new report for HVE will appear under Mail Flow Reports. The report provides an overview of HVE usage in your tenant, broken down by individual accounts. If more granular reporting is needed, an admin can request a more detailed report.

What you need to do to prepare:

No action is needed to prepare for this change. You may consider updating your documentation as appropriate.

Additional information


Copilot in Stream to become available for customers using Microsoft 365 Copilot

[MC765809 · Published Apr 2, 2024]

Summary

Copilot in Stream, a new feature for Microsoft 365 Copilot products, will be available in late-April 2024. It allows users to extract information from videos, summarize content, ask questions, locate discussions, and identify calls to action. Preparation may include updating training and documentation.

The following products Microsoft Copilot for Microsoft 365, Microsoft 365 Copilot Developer, and Microsoft Copilot for Microsoft 365 A3 and A5 are being updated with a new capability: Copilot in Stream.

Copilot in Stream will enable the copilot pane in Stream and will allow you to quickly extract information from videos. For example, you can use it to:

  • Summarize any video to identify relevant points you need to watch.
  • Ask questions to get insights from long or detailed videos.
  • Locate where people, teams, or topics are discussed so you can jump to that point in the video.
  • Identify calls to action and where you can get involved to help.

This change is associated with Microsoft 365 Roadmap ID: 188616

When this will happen:

Copilot in Stream will become available in late-April 2024 for customers with licenses to any of the following products:

  • Microsoft Copilot for Microsoft 365
  • Microsoft 365 Copilot Developer
  • Microsoft Copilot for Microsoft 365 A3 and A5 

How this will affect your organization

If you have one of the above-mentioned licenses you will be able to use Stream in Copilot when it reaches general availability.

What you need to do to prepare:

You may consider updating your training and documentation as appropriate.

Blog


Date Dividers: New Copilot for Microsoft 365 UI enhancements in Microsoft Teams Chat, Channel, Meeting, and Calling

[MC719656 · Published: Apr 2, 2024]

Summary

Microsoft Copilot for Microsoft 365 in Microsoft Teams Chat, Channel, Meeting, and Calling will soon have an enhancement to improve the overall user experience. Date dividers will be introduced to make it easier to scroll through past conversation history. The date dividers will be available in Copilot for Microsoft 365 in Chat and Channel on desktop and web in the Teams 2.1 (T2.1) Client as well as in mobile. The date dividers will also be available in Copilot for Microsoft 365 in Meeting and Calling on desktop and web in the T2.1 Client. The rollout will begin early April 2024 and expect to complete by late April 2024. No action is needed to prepare for this change.

Updated April 2, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

Microsoft is excited to announce that Microsoft Copilot for Microsoft 365 in Microsoft Teams Chat, Channel, Meeting, and Calling will soon have an enhancement to improve the overall user experience. We are introducing date dividers to make it easier to scroll through past conversation history.

The date dividers will be available in Copilot for Microsoft 365 in Chat and Channel on desktop and web in the Teams 2.1 (T2.1) Client as well as in mobile.

The date dividers will also be available in Copilot for Microsoft 365 in Meeting and Calling on desktop and web in the T2.1 Client.

New Copilot for Microsoft 365: Data Dividers
Figure 6 – New Copilot for Microsoft 365: Data Dividers
New Copilot for Microsoft 365: Data Dividers Image 2
Figure 7 – New Copilot for Microsoft 365: Data Dividers Image 2

When this will happen:

Worldwide: Microsoft will begin rolling out early April 2024 (previously mid-March) and expects to complete by late April 2024 (previously late March). 

How this will affect your organization:

Prior to this enhancement, when you scrolled through your conversation history, it was difficult to distinguish recent versus old history. With this improvement, users can more easily navigate through their history and focus on what’s most pertinent to them.

  • Date dividers on desktop: Following the same desktop treatment as regular Teams messages, if the message is less than one week old, we will display the day of week (e.g. “Monday”) in the date divider. If the message is more than 1 week old, we will show the month and date (e.g. “February 2”). If the message happened in the previous calendar year, we will include year (e.g. November 10, 2023).
  • Date dividers on mobile: following the same logic that exists today in mobile chats, if the message occurred yesterday, we will display the “Yesterday” and time (e.g. “Yesterday 8:08AM”). If within a week, we will show the day of week (e.g. “Monday 11:02AM). If the message is older than a week, we will show the date and time (e.g. November 12, 11:02AM).  

What you need to do to prepare: There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.


Microsoft Copilot for Microsoft 365: Announcing Restricted SharePoint Search (Updated)

[MC726119 · Published Mar 6, 2024 Las Updated: Apr 3, 2024 ]

Summary

Microsoft 365 introduces Restricted SharePoint Search for Copilot, allowing admins to limit search to selected SharePoint sites. Rollout starts mid-April 2024, with full availability by mid-August 2024. The feature is off by default and requires admin roles to enable. Users can access content from allowed sites and personal files.

Updated April 3, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

In April, Microsoft will begin the rollout of Restricted SharePoint Search for Microsoft Copilot for Microsoft 365. This feature allows you to disable organization-wide search, and to restrict both Enterprise Search and Copilot experiences to a curated set of SharePoint sites of your choice. Additionally, whether you have Enterprise Search or Restricted SharePoint Search enabled, users in your organization will still be able to interact with their own and previously accessed files and content in Copilot for Microsoft 365.

This message is associated with Microsoft 365 Roadmap ID 385352.

When this will happen:

Preview: Microsoft will begin rolling out mid-April 2024 and expects to complete by early May 2024.

General Availability (Worldwide): Microsoft will begin rolling out mid-May 2024 (previously early April) and expecsts to complete it by mid-August 2024 (previously late June).

How this will affect your organization:

Restricted SharePoint Search is off by default. To turn it on, you will need Global/Tenant and SharePoint admin roles. If you decide to enable it Copilot and non-Copilot users in your organization will be able to find and use content from:

  • An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
  • Content from their frequently visited SharePoint sites.
  • Users’ OneDrive files, chats, emails, and calendars they have access to.
  • Files that were shared directly with the users.
  • Files that the users viewed, edited, or created.

Additionally, Copilot users in your organization will see this message in their Copilot experiences: “Your organization’s admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”

What you need to do to prepare:

No action is needed from you to prepare for this rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more:

Blog: Introducing Restricted SharePoint Search to help you get started with Copilot for Microsoft 365 – Microsoft Community Hub


Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.