Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from April:
- Microsoft Teams: Mark All As Read for Activity Feed
- SharePoint 2013 workflow retirement
- Launching new way to open links in Edge from Outlook for iOS and Android (Updated)
- Introducing Microsoft Whiteboard App in Teams
- Intelligent Meeting Recap in Microsoft 365 Feed
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
* Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
Microsoft Teams: Mark All As Read for Activity Feed
[MC543386 · Published Apr 19, 2023]: Users can triage their activity feed more efficiently using the new ‘Mark all as read’ feature. With just one click, users can mark all unread activities as read.
This message is associated with Microsoft 365 Roadmap ID 102238
When this will happen:
Preview: We will begin rolling out in mid-May and expect to complete rollout by late May.
Standard Release: We will begin rolling out in early June and expect to complete rollout by late June.
How this will affect your organization:
Users can use this feature by following these steps:
- Go to the Activity feed
- Click on the ellipsis (…) next to the filter icon
- Select Mark all as read.
ADMINS – What you need to do to prepare: There is nothing required from you at this time. You may want to notify users of this update.
SharePoint 2013 workflow retirement
[MC542767 · Published Apr 17, 2023]: Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint, but all the productivity services you use with Microsoft 365 and beyond. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2013 workflows.
When this will happen:
- Starting April 2nd, 2024, SharePoint 2013 workflows will be turned off for any newly created tenants.
- Starting April 2nd, 2026, Microsoft will remove the ability to run, or create and execute SharePoint 2013 workflows for existing tenants.
How this will affect your organization
If your organization still uses SharePoint 2013 workflows, they will no longer function after April 2nd, 2026. We recommend customers to move to Power Automate or other supported solutions.
ADMINS – What you need to do to prepare
You will want to notify your users, workflow developers and site owners. Update your user training and prepare your help desk.
For admins
- Use the Microsoft 365 Assessment tool to scan your tenants for legacy workflow usage.
- Review Guidance: Migrate from classic workflows to Power Automate flows in SharePoint
- Review the Power Automate resources as a solution to legacy workflows.
Note: There will not be an option to extend SharePoint 2013 workflow beyond April 2nd 2026.
Learn more:
- Detailed support article with additional resources.
Launching new way to open links in Edge from Outlook for iOS and Android (Updated)
[MC531738 · Published Mar 22, 2023 · Last updated Apr 20, 2023]: Updated April 20, 2023: As shared previously, we are working on control for admins to manage this feature and expect it to be available in early May.
Currently users open links automatically from Outlook for iOS and Android in their default browser. This change will prompt users to choose their browser instead. Users can choose their default browser if they prefer and configure that preference in their Outlook Mobile settings.
We apologize for not communicating about this change sooner, per our commitment to proactive change communication.
When will this happen:
This is currently rolling out.
How will this affect your organization:
- Users will be seeing this experience launch when they open a link.
- If Edge is not installed, they will have the option to download it.
We are working on a configuration for you to manage this feature if there is a browser your workplace already uses and expect this to be available in early May.
Introducing Microsoft Whiteboard App in Teams
[MC543868 · Published Apr 20, 2023] The new Microsoft Whiteboard app in Teams allows you to create, collaborate and share right within Teams, outside of Teams meetings.
You can now easily access all your whiteboards in one single place inside Teams, pre-prep a board for your next meeting or add a whiteboard tab to your favorite chat/channels to collaborate with your team asynchronously.
When this will happen:
Rollout begins in mid-April and will be completed by the end of April.
How this will affect your organization:
There are no changes required, the Whiteboard app comes pre-installed in Teams to supercharge your visual collaboration with a seamless experience.
What you need to do to prepare:
There is no action required. You have an option to pre-pin the Whiteboard app for users in your tenant. To pre-pin Whiteboard, a setup policy can be created and assigned to the users in Teams Admin Center.
Please click Additional Information to learn more.
Intelligent Meeting Recap in Microsoft 365 Feed
[MC543390 · Published Apr 19, 2023] We are announcing Intelligent Meeting Recap functionality in Microsoft 365 Feed for both Teams Premium users and users without Teams Premium.
This message is associated with Microsoft 365 Roadmap ID 122529
When this will happen:
Targeted Release: We will begin rolling out mid-April 2023.
Standard Release: We will begin rolling out late April 2023.
How this will affect your organization:
For Teams Premium users
Focus on what matters with AI-powered meeting recap recommendations in the Microsoft 365 Feed. Get personalized recommendations to catch-up or revisit important meetings, including key insights from these meetings.
What’s in the card?
- Indication of which part of the meeting you missed
- Automatically generated AI tasks
- When your name was mentioned
- List of top speakers
- Quick links to the full meeting recap and recording
What’s next?
- Starting gradual rollout to GA by the end of April
- GPT-based AI meeting notes
- Recommending key meetings you attended
- Rolling out to the Outlook Mobile feed
- Showing Files related to the meeting
For users without Teams Premium
Focus on what matters with meeting recap recommendations in the M365 Feed. Get recommendations to catch-up or revisit important meetings.
What’s in the card?
- List of speakers
- Quick link to the full meeting recap and recording
What’s next?
- Starting gradual rollout to GA during May
- Rolling out to the Outlook Mobile feed
- Showing Files related to the meeting
ADMINS – What you need to do to prepare:
There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
