Are you keeping up with Microsoft updates? The Microsoft Mondays: Microsoft Service Updates series from Total Solutions is here for your needs, and remember that Total Solutions also provides tailored, expert guidance during our consulting process. We are highlighting a few of the Microsoft announced upcoming updates from April:
- Collaborative Meeting Notes
- Meeting Recap Enhancements
- Reminder: Basic Authentication deprecation in Office Apps (Updated)
- Microsoft Teams: Intelligent Meeting Recap (Premium)
- Microsoft Teams for Mobile: Chat Details Update
- Profanity filtering on/off control for Live Captions in Teams meetings
Keep an eye out for Microsoft Mondays for your Microsoft updates or speak with our technical team for your Microsoft needs.
*Updates posted here originally posted by Microsoft in the Microsoft 365 Message Center
Collaborative Meeting Notes
[MC538385 · Published Apr 6, 2023]: Teams across Microsoft are coming together to provide tools that help make meetings more effective. More specifically, we’re improving how you track what you want to discuss (Agenda), what you discussed/decided (Notes) and what you need to follow up on (Follow-up Tasks). These capabilities are now integrated into the end-to-end meeting experience in Teams, Loop, Planner, To Do, Office.com and OneDrive for Business.
This message is associated with Microsoft 365 Roadmap ID 101509
When this will happen:
Preview Release: Microsoft will begin rolling out late April and expect to complete by mid-May.
Standard Release: Microsoft will begin rolling out late May and expect to complete by late June.
How this will affect your organization: Users within your tenant will see a Notes button during meetings that invokes these new capabilities. The meeting notes will be shown on the right pane of the meeting window with the ability to open them in the browser for more room or on a second monitor. Participants can collaborate in real time, create an agenda, take notes and add tasks. When participants are assigned a task in the meeting, they will also receive an email notification and it will be synced with the Planner and To Do apps.
Meeting organizers will also see an ability to add Collaborative notes before meetings, to prepare by adding agendas or other materials in one place.
After the meeting, Collaborative notes will remain accessible for all participants on the Teams calendar meeting details page. The experience is a Loop component, so they can be copied easily out of the meeting and into chats, group chats, emails and other documents. This makes prepping and follow-up even more seamless.
ADMINS – What you need to do to prepare:
Nothing is required to prepare. This capability will be enabled by default when it rolls out.
Note: the new Collaborative notes file will generate a Company Shareable Link (CSL) by default.
You can manage this feature via SharePoint PowerShell with:
Set-SPOTenant -IsCollabMeetingNotesFluidEnabled (boolean)
You can read more about admin controls here: Manage Loop experiences (Loop app and Loop components) in SharePoint.
Meeting Recap Enhancements
[MC538726 · Published Apr 8, 2023]: We are bringing improvements for Meeting Recapping. Now, you can find your recording, transcripts, meeting content, and meeting notes all under a single new Recap tab. Watch your recording directly in the Recap tab to catch up on what was discussed while reviewing the notes and transcript without having to switch screens/apps.
When this will happen:
Targeted Release: We will begin rolling out late April and expect to complete by early May.
Preview: We will begin rolling out late April and expect to complete by early May.
Standard Release: We will begin rolling out late May and expect to complete by early June.
How this will affect your organization:
Users can access Recap from Calendar after meeting ended or directly from meeting chat.
When both recording and transcript is available from the meeting, the recap tab will show (if applicable for the meeting)
- Recording
- Content (Presented PowerPoint Live files, Sent file in Meeting Chat, Attendance Report for organizer)
- Manual notes (if added)
- Transcript (view, search and download)
This feature does not require Teams Premium license. For Teams Premium Meeting Recap, see MC post: MC537956.
ADMINS – What you need to do to prepare:
You may consider updating the training materials for you users to inform this feature is now available.
Reminder: Basic Authentication deprecation in Office Apps (Updated)
[MC499030 · Published Jan 19, 2023 · Last updated Apr 6, 2023] Updated April 6, 2023: Microsoft has updated the timing for this change below. Thank you for your patience.
This is a reminder that Microsoft 365 Apps are disabling server sign-in prompts using Basic authentication in Office Apps (originally communicated in MC454810, November ’22). Microsoft is making this change because basic authentication is a legacy authentication method that sends a username and password with each request. As a result, an attacker can access these credentials and use them to access resources. Continued use of Basic Authentication is a big security concern, so Microsoft has decided to deprecate it from all tenants.
Microsoft will retire this feature in Office Apps version 2301+. Instead, Microsoft recommends moving to a more secure authentication method, preferably Modern Authentication, and enabling multi-factor authentication based on OAuth2.0 token-based auth.
This retirement will not affect Exchange Online and Exchange on-premises. Customers using basic authentication to connect to Exchange on-premises/Exchange Online can continue to use basic authentication without any changes to Exchange.
There is a separate effort to retire Outlook connecting to Exchange Online using Basic Authentication. Please see Exchange Online – September 2022 Update.
Windows files share access is not affected. The underlying authentication layer for file share is NTLM, and there is not change to NTLM. More information is here – Microsoft SMB Protocol Authentication – Win32 apps | Microsoft Learn.
Access to files stored on SharePoint on-premises server that are using basic authentication will be blocked. However, files stored on SharePoint Online, OneDrive for Business are not affected. Customers who currently store files on web servers that use Basic authentication can move those files to SharePoint Online, OneDrive for Business, SharePoint Server on-premises or a more secure authentication protocol as a solution.
When this will happen:
Microsoft will be rolling this change beginning late March and will complete by mid-April.
How this will affect your organization:
You are receiving this message because your organization may be using basic authentication to access resources.
Once Basic authentication is disabled in your tenant, users with the Office Version 2301 or higher on their devices will not be able to access resources from servers using Basic authentication.
After the upgrade, end-users will get a warning message first, and encourage users to move away from basic authentication. Warning message will appear till April 2023.
Microsoft will move to blocking stage in May 2023. From May 2023, if a user tries to open a file stored on a server still using Basic Authentication, Office Client App will block the sign-in prompt and present this pop-up message to the user.
Note: Exchange Online team is working on deprecating Basic Authentication separately, Outlook will continue to support Basic Authentication with Exchange Online till that work is complete. Access to all other resources using Basic Authentication will be blocked in Outlook Version 2301 and higher. Deprecation of Basic authentication in Exchange Online This is a sample Basic Authentication login window:
ADMINS – What you need to do to prepare:
You should move the servers using Basic authentication to another authentication method.
Please click Additional Information to learn more.
Microsoft Teams: Intelligent Meeting Recap (Premium)
[MC537956 · Published Apr 6, 2023] Users with a Teams Premium license will now be able to access a comprehensive meeting overview in the new ‘Recap’ tab in Teams, which leverages AI to provide personalized highlights and key insights from the meeting.
This message is associated with Microsoft 365 Roadmap ID 122529
When this will happen:
Targeted Release and Preview: Microsoft will begin rolling out late April and expect to complete by early May.
Standard Release: Microsoft will begin rolling out mid-May and expect to complete by late May.
How this will affect your organization:
For users with a Teams Premium license, Intelligent Meeting Recap is a comprehensive AI-powered meeting recap experience that helps users catch-up, recall, and follow-up on hour-long meetings in minutes by providing recording and transcription playback with AI assistance. Located on the new ‘Recap’ tab in Teams calendar and Chat app, this experience also allows users to browse the recording by speakers, and topics, as well as access AI-generated suggested notes, suggested tasks, and @mentions.
ADMINS – What you need to do to prepare:
The feature is only available for Teams Premium users and for meetings that were transcribed and recorded. The user can toggle an option to be anonymized in meeting transcripts, by access Teams setting -> Captions and Transcripts.
You may consider notifying your Teams Premium users about this change and updating your training and documentation as appropriate.
Microsoft Teams for Mobile: Chat Details Update
[MC537952 · Published Apr 6, 2023] Microsoft is updating the chat details experience for Teams Mobile Group Chats, One on One Chats, and Self Chats.
This message is associated with Microsoft 365 Roadmap ID: 114938
When this will happen:
Targeted Release (Preview): Microsoft will begin rolling out in mid-April and expect to complete rollout by mid-May.
Standard Release: Microsoft will begin rolling out in mid-April and expect to complete rollout by mid-May.
GCC, GCC-H, DoD: Microsoft will begin rolling out in late May and expect to complete rollout by early June.
How this will affect your organization:
The following items will be new:
- Updated UI and layout.
- Users are now able to access their own people card from the chat details and see Files and Apps from that conversation rather than seeing Files and Apps from the chat canvas, which will be deprecated.
ADMINS – What you need to do to prepare:
There is no action required at this time. You may want to notify your users of this change.
Profanity filtering on/off control for Live Captions in Teams meetings
[MC537415 · Published Apr 5, 2023]: With the newly introduced toggle for turn on/off profanity filtering in Live Captions, users will now be able to control whether they want to continue to leverage the profanity filtering capability provided out of the box, or if they want to see every word as-is.
This message is associated with Microsoft 365 Roadmap ID 113412.
When this will happen:
Targeted Release (Public preview): Microsoft will begin rolling out early April and expect to complete by mid-April.
Standard Release: Microsoft will begin rolling out early May and expect to complete by mid-May.
GCC-High and DoD: Microsoft will begin rolling out early July and expect to complete by mid-July.
How this will affect your organization:
Users now have a new option to turn off the profanity filtering and be able to see the Captions as is. They can control this option via Settings in Teams > Captions and transcripts > Filter profane words in meeting captions.
Admins – What you need to do to prepare:
You may consider updating the training materials for you users to inform this feature is now available.
Check out previous Microsoft Updates that Total Solutions has posted here -> Microsoft Updates Archives – Total Solutions Inc.
