Document Processing is the name given to the technology of normalizing or standardizing documents. Typically today's document creation process leads to documents of various formats, names, styles, and qualities. Document processing is the taking of all these different documents, in their various formats, and creating a single, standardized output. These documents are in final format and can then be easily loaded into a variety of document storage systems and strategies.
Document Processing Categories
The fundamental categories of document processing techniques include:
The fundamental difference between document processing
software and workflow is that workflow software is intended to move data or
documents from one person to the next, or from one stand-alone application to
the next. Document Processing software, on the other hand, is designed
to move documents from one task to the next. Document Processing Streams are
specifically designed so that the output from one task immediately, without any
programming, becomes the input for the next task.
Document Format Standardization
Metadata Manipulation and Standardization
Rule Execution
How is Document Processing Different From Workflow
What is Document Entropy
In nature there is a physical phenomenon known as Entropy,
or the tendency of objects to become less organized as time passes. This is one
of the fundamental laws of physics, and every bit as important in nature as
gravity. As document collections grow or age, they tend towards Document
Entropy. Fundamentally, the longer a collection exists, the less organized it
will become.
What Can You Do About It
There is no simple way to eliminate Document Entropy.
Controlling this tendency requires both a disciplined approach towards document
loading and fileroom creation as well as the implementation of technology to
reduce errors and control choices. By implementing tightly automated Document
Process Streams, corporations can control document placement and naming within a fileroom.
