Capture and Advanced Capture Solutions

Content enters your organization in a variety of methods.  You may receive content by email, FAX, scanners, mobile phones, portable tablets, from CDs or maybe your ERP system.  It is important that your IT partner provide capabilities to ingest all types of content into your information management system, and Total Solutions has the capabilities to provide many methods to import critical business information.

TSI Intellivue™ Capture

If you are scanning into TSI Intellivue, a scanning capture software module is provided to scan paper documents into the TSI Intellivue repository.  The capture module provides fast scanning and indexing capability, including, batch separation sheets, barcode label reading and full text OCR.  TSI Intellivue also provides the capability to import any electronic file via several different methods, including drag-and-drop functionality into an Intellivue folder, where is can be indexed through the indexing module.

Kofax Capture

A Single Solution for Information Capture

Kofax Capture is a powerful, flexible platform that provides a standard and consistent process for securely capturing all types of information. With accompanying products, it provides a wide range of capabilities to capture, understand and decide what to do with information wherever it originates. Whether on paper or in electronic files, received at a central office or distributed locations around the world — Kofax Capture can help capture it all quickly and accurately, ensuring a complete chain of custody for handling the content and accelerating core business processes and solutions.

Capture Documents, Data, and More

Kofax Capture delivers the foundation for powerful, production level capture of documents and data from virtually any source: scanner, multi-function printer, print stream, email, fax, web service or file folder. It is the fastest, most flexible and comprehensive scanning and indexing solution available. For data capture, Kofax Capture extracts important information such as machine printed text, bar codes, hand printed words and even checked boxes.
Kofax Capture uses the same powerful indexing and validation process to capture information from electronic documents. That means workflow or content management systems receive consistently indexed content, regardless of the source or format, and your enterprise benefits from reliable, accessible, process ready data and documents.

Scalable for Growth

Kofax Capture is an enterprise ready, modular application that can be used right out of the box to meet the capture needs of a specific department, and expanded to meet the complex requirements of a high volume, mission critical enterprise. From hundreds to millions of documents per day, Kofax Capture can capture it all.

Capture at the Point of Origination

For many organizations, the initial receipt of a document is also the initiation of a process or transaction. Kofax enables organizations to capture this content directly where documents are received — whether in the central office, remote branch or home office — and deliver actionable, process ready data to core business systems, archives and processes. With this flexibility, Kofax Capture delivers a single platform solution that leverages a single set of business rules, permissions, security and job settings, regardless of the format, source, language or location where the document was received.

Increased Responsiveness

Classify, separate and extract a document in a matter of seconds, and run outside normal business hours if necessary. Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting all parties.

Increased Speed

Manual document classification, document separation and data extraction is laborious, tedious and a poor use of knowledge workers’ time. By automating these processes, knowledge workers can focus their efforts on value-adding tasks such as customer service or query resolution. Speed of processing is also increased when processes become touchless.

Increased Processing Capacity

By removing the need for manual document classification, separation and extraction, companies are able to process more transactions each day while maintaining the same staffing levels.

Reduced Cost with Touchless Processing

By reducing (and in some applications removing) the need for manual document classification, separation and data extraction, organizations can drastically reduce their operational costs.

Improved Process Auditing

Automate the processing of documents so that every step can be controlled, monitored and reported on. Better meet the requirements of regulatory compliance and identify bottlenecks.

Increased Data Security

Automatic document processing reduces the need for humans to interact with confidential data, increasing security. By providing the capability to automatically classify documents as they are captured, and feed them into a workflow system for automatic routing, the need for mailroom operators to read documents at the point of receipt is removed. Consequently, the risk of confidential information being exposed in the public domain is decreased. After extraction, sensitive data can be identified and routed only to key personnel, allowing customer privacy and confidentiality issues to be addressed.

Leverage Kofax Capture

Kofax Transformation Modules integrates seamlessly with the Kofax Capture™ platform, giving access to the widest range of centralized and distributed document capture and transformation applications and add-on products, including Kofax Front Office Server™, Kofax Web Capture™ and Kofax Mobile Capture™. It also provides high availability and enterprise capabilities to easily scale transformation capabilities, horizontally and vertically throughout any size organization.

  • Processing of all document types, including structured forms, semi-structured documents, and completely unstructured documents
  • Automatic document discovery and organization, classification, document separation, and data extraction
  • Thin client validation and verification of exceptions from document classification and data extraction
  • Fuzzy database lookups with Kofax Search and Matching Server
  • Table and P.O. line item extraction and matching Design-time and production-time learning of document types and extracted fields for easier configuration
  • Project benchmarking and training conflict management
  • Specialized extraction for handprint, cursive and checks
  • Multiple language support for data extraction and operator user interfaces
  • Pre-built knowledge bases for invoice, mortgage, and medical claims processing

Kofax Transformation Module (KTM)

Kofax Transformation Modules™ adds automatic document classification, page separation, data extraction and validation capabilities to Kofax Capture™. It eliminates the time and human effort required to understand the large volumes of documents and the related information. Once data is extracted, it is routed to the appropriate systems and staff within the organization.

By automating what were previously error-prone and time-consuming tasks, the system can significantly reduce labor costs, improve information quality and accelerate business processes. It replaces expensive document sorting, filing and data entry processes to significantly increase productivity and accelerate throughput of data collection.

Integrates With Any System

Kofax Capture has more than 140 connectors to various lines of business applications, ECM, ERP, BPM and workflow solutions. It uses includes packaged release scripts to connect seamlessly to business systems from IBM®, Oracle®, Microsoft®, Open Text®, Hyland®, Pega® and many others. Kofax Capture can also export to any ODBC-compatible database or to a delimited ASCII file. This flexibility makes Kofax Capture the standard front end for any system.

Customizable to Meet Your Needs

Kofax Capture can be tailored to support precise business processes with dozens of plug-and-play modules — from automated document separation, to postal mail scanning, to automatic document classification, to powerful forms processing tools that extract information from even the most difficult documents. Kofax Capture’s flexible, open architecture makes it possible to also extend its capabilities as needed with custom scripting.

Kofax Capture Enterprise Edition

Kofax Capture is available in an enterprise edition that offers high availability and disaster recovery for mission critical implementations. Remote, real-time management of system performance enables organizations to handle exceptions quickly and meet throughput requirements.

Kofax Capture easily extends capture throughout the enterprise by taking advantage of Terminal Services and Citrix® server technology, providing remote, on-demand access to Kofax Capture modules, and enabling the processing of more documents in less time via multiple-instance support. Additionally, Kofax Capture Enterprise Edition offers options to leverage enterprise-class database management systems such as IBM DB2, Microsoft SQL Server Enterprise, and Oracle Database.

Higher Data Quality

By automating what used to be manual processes, the system can improve the quality of extracted data compared to manual keying. Also, powerful data validation capabilities ensure that extracted information is correct before it’s used by the business systems to assist in decision-making processes. The result is fewer processing exceptions compared to manual methods, fewer customer queries and more accurate and timely decisions.

Improved Compliance

Gain a controlled IT-based framework for gathering sensitive customer data as soon as it enters an organization. Powerful data extraction and validation capabilities ensure that the data is correct. Accurate document classification and separation means that content retention and security policies can be applied more reliably.

Reduced Training Costs

User interfaces are highly customizable to meet customer-specific requirements in terms of screen layout and interface behavior. They can even be configured to mimic legacy systems. This reduces training costs and speeds up the adoption of new systems.

Lower Total Cost of Ownership

Utilize powerful learn-by-example technology for fast configuration of classification, separation and extraction. As documents are processed in a production environment, online learning can be used to “teach” the system characteristics of documents, so they are processed automatically in the future, reducing TCO.

One Product for All Document Types

Process structured, semi-structured and unstructured documents, including hand-printed and handwritten forms, invoices, checks, correspondence and any other document type, on the same system. Legacy documents can also be processed, thus avoiding expensive and time-consuming form redesign processing.

Ergonomic Keying and Data Validation

Enhance production operator productivity with a customizable validation interface. Separate interfaces are provided for reviewing document classification, single character correction and full field validation.

Powerful Reporting/Auditing Capabilities

Gather detailed information regarding classification and recognition rates and view statistics per user, field, document type and average over user selectable time periods. This allows managers to monitor system performance and get early notification of any issues.

Optimize Your Data Collection Processes

Swap your outdated paper forms processes for a true enterprise-class mobile forms software solution.  Mi-Corporation’s Mi-Forms platform is the most robust, secure and customizable mobile forms solution in the industry and has proven to quicken business cyclesincrease business revenues and drive productivity, efficiency and data accuracy

Big Data Can Provide Big Benefits To Your Business

  • We created Mi-Analytics to give our clients the ability to gain real-time insight into their company operations as well as take the data collected through their Mi-Forms or Mi-Enterprise Apps and break it down into meaningful reports and dashboards.
  • Not ready to implement Mi-Forms or Mi-Enterprise Apps? That’s okay. Mi-Analytics can be used with any pre-existing data collection software in the market.

Whatever your Information Capture requirements, Total Solutions can provide the insight to meet your needs.  Call us today at 810.626.1316 or email us at sales@totalsol.com for more information or a demonstration.

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