The E-mail Module:
MailPort features an advanced, completely configurable e-mail module. Once activated, it can be scheduled to poll infinite e-mail accounts at any interval. After determining if there are e-mail messages to process, the e-mail module will "read" all incoming e-mails. The “read” process includes processing the header, body, and attachments for each message. All message header information is stored in metadata, which also includes e-mail sender, subject, and timestamp information. Additionally, the e-mail body and any associated attachments are extracted and submitted to the next process in the document-processing pipeline.

The Document Conversion Module:
MailPort’s Document Conversion Module is a robust converter supporting over 140 of the most common data formats, including Microsoft Word and Excel file formats. It automatically accepts e-Docs and converts them to any desired format, including .pdf and .tif. With the Document Conversion Module, it is easy to add additional custom document conversion routines.

The Quality Control Module:
During every step of MailPort’s process, the Quality Control Module tracks the status of each e-Doc. It ensures that from the time a document is received, it is properly handled, converted, and retains 100% of the original file integrity. At any point, if a problem arises, the QC Module alerts MailPort, and the problematic document is sent to a quarantine area. After quarantining documents, the QC Modules allows the document-processing operator to determine the appropriate resolution process on a document-by-document basis, or, to automatically return un-processable documents to the original sender.

The Notifier Module:
One of the key advantages of MailPort is its ability to provide user feedback, thus creating a closed-loop system for document processing. Those experienced with e-Doc conversion have certainly experienced the frustrations associated with un-openable documents, password protected documents, and other similar situations. The Notifier Module has the ability to work with the QC module and send alerts when certain processes have occurred. It can provide users with feedback such as successful document submissions and conversion, or, if a document fails to be processed, it can be returned with standard or custom return messages, including return reason, or required steps for resolution and re-submission.

The Output Module:
MailPort’s Output Module can deliver processed documents into any file directory structure or into Kofax Ascent. If you choose to output to a file system, the Output Module can be configured to create a new directory structure or utilize an existing, pre-set arrangement. Locating and managing e-Docs is simple and easy once they have been processed with MailPort.

If your company employs Kofax Ascent, MailPort can be configured to work seamlessly as a front-end application to Kofax’s document processing software. Once processed, documents will appear in the Kofax Ascent software and be entered into your existing document processing workflow.